Bid Writer and Administrator

Location: Fully Remote working with once-a-month meeting to HQs in Eastleigh or Bristol.

Salary: £30,000- £35,000 per annum DOE

Working hours: 8am - 5pm, Monday - Friday

Benefits: 25 Days Holiday + BH, Company Pension, Private Healthcare, Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role overview:

Working as a key member of the project bids team by being the focal point for collation, reporting, and preparation of documentation for tender submissions. To co-ordinate, monitor, and report on all online portals ensuring all information is collated

Completion of tender PQQs and tender return documents and supporting information. To provide support to the bid team in all aspects of bid preparation and submission and to also support the bid manager in the management administration of the team

What you’ll do:

• System administration and development tracking and reporting documents
• Collation of tender timelines, and notification of tasks to bid team staff
• Monitoring and reacting to tender portal uploads and bulletins.
• Issuing inquiries to suppliers engaging with them for their commitment to the bid
• Arranging adjudication dates and coordination with attendees.
• Preparing Data analysis by sales volume by client, market sector, and business stream.
• Reporting with meaningful statistics to indicate the current and projected health of the bid team.
• Identifying more effective working practices to avoid duplication of data, processes, and effort.
• Collating relevant information to complete tender return documents and supporting information. Writing the supporting documentation and completing the tender return in a timely and acceptable format.
• Ensuring that all data is captured in a format that allows it to be reported on
• Supporting the team in achieving and reporting on the forecasted growth of the business by developing and refining processes to drive efficiency.
• Working to tight deadlines as necessary
• Any other duties that may be considered reasonable within the scope of this role
• Preparation of handover documents for successful tenders.

Who you’ll be:

• We are seeking someone with strong administration experience, ideally from a marketing slant that is looking to move into the ever-changing world of Bids.
• High attention to detail and precision are key elements of the role.
• Good IT literacy with specialised technical knowledge of systems administration and process control
• Skilled in desktop publishing and document creation would be an advantage
• Self-motivator with high innovative drive
• Able to work as a member of a diverse team, but also will need to be able to take responsibility for one-off solo projects when required.
• Willing to work with other stakeholders in the business to drive good practice and precision into operational and support services.
• Ability to manipulate and articulate complex data to a non-technical audience.
• Past experience in Marketing/Business management would be preferable.
• Self-motivated, business focused
• Good attention to detail and
• Easily adaptable to ever changing environment
• Target-driven and able to meet deadlines
• Proven communication and numeric skills (verbal and written)

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.