Administrator

We are pleased to be recruiting for an Administrator to join Dyfed Powers Police Force.

This role is temporary until November 2024. It is Monday - Friday, 9am - 5pm. Office based at the Police HQ Llangunnor, Carmarthen.

Please do not apply for this position unless you have lived in the UK for at least the last 3 years. Anything less will not be considered. This is due to Police Vetting Criteria.

This role is working in the People Services department.
Role Purpose: To provide efficient and timely support to functions across the People & Organisation Development (OD) Business Area.

Role Specific

1. To provide day to day administrative support within the People & OD business area including arranging appointments, interviews and meeting and greeting staff and members of the public when required.
2. To collate reports and slides, schedule meetings chaired by People & OD senior managers, producing agendas and meeting actions for same
3. To be responsible for uploading of information to the department MS Teams areas, SharePoint, Intranet sites, Trent, Oleeo, patient management system and other systems as required to ensure they remain up to date and accurate record keeping is maintained.
4. To support the administration and delivery of the People Strategy associated strategies, projects and initiatives.
5. To support the administration of key departmental responsibilities, including Fairness at Work, Attendance & Performance processes, DAP, Part Time & Flexible Working, Recruitment and Workforce planning processes.
6. To collate and submit management information accurately and timely to aid strategic decision making and compliance with Home Office, statutory and legislative requirements.
7. To develop knowledge, understanding and competence across a range of People & OD processes.
8. To be able to respond competently and independently to queries and requests for information and advice.
9. To provide administrative cover for other teams within the People & OD Business area to meet force needs.

Role Generic

1. To undertake as directed the transactional activities and administrative tasks required
2. To provide an effective and efficient service to both internal and external customers ensuring confidentiality is maintained

at all times.

1. To deal effectively with internal and external communication from staff and members of the public.
2. To ensure force systems are maintained and updated effectively in line with business processes.
3. To develop, maintain and ensure effective business processes.
4. To comply and act in accordance with relevant legislation, Dyfed-Powys Police Policies and protocols, including Code of

Ethics, Development Assessment Profile (DAP), Equal Opportunities, Health & Safety, Management of Police Information,

Data Protection and Information Security.

Skills/Experience:

• Must have experience of collation and evaluation of information and the ability to elicit information through the research of systems
• Must be prepared and have the ability to develop knowledge of procedures and legislation relevant to the role
• Must demonstrate proficiency at working to a high degree of accuracy and show attention to detail
• Must demonstrate a practical approach to problem solving
• Must have previous experience of delivering high standards of service to internal and external customers
• Must be familiar with the principles of the Data Protection Act
• Must be proficient in use of internet and intranet
• Must possess G.C.S.E's Grades A - C, in Mathematics and English Language, or have proven relevant experience to a comparable level in numeracy and literacy
• Must be proficient in the use of Microsoft Word for word processing and Excel and Powerpoint for data manipulation and reporting
• Must have effective keyboard inputting skills enabling effective inputting and retrieval of data
• Must have effective written and oral communication skills
• Must be prepared to successfully complete all training and assessment required of the role
• Must have the ability to communicate through the medium of Welsh

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