Administrative Secretary

Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team.

As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department.

Salary: Up to £40000/annum. (£36,452 plus travel allowance up to £3,600 depending on the zone)

Contract: Maternity cover for 1 year

Location: Office-based, 5 days per week, 35 hours (flexible start/finish, core hours 10am-4pm)

Annual Leave: 28 days plus bank holidays

Responsibilities:

• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Manage calendars and ensure timely responses to emails and correspondence.
• Assist in the preparation of reports, presentations, and other documents.
• Monitor deadlines and follow up on outstanding tasks.
• Process expense claims accurately into NetSuite and handle financial transactions as required.
• Act as a primary point of contact for internal and external stakeholders, including international teams, handling enquiries and requests professionally.
• Maintain organised filing systems, both physical and digital, ensuring easy access to information.
• Record and distribute minutes of meetings, ensuring actions are followed up on.
• Assist in the coordination of special events, conferences, and workshops, including logistical arrangements such as travel booking.

Person Specifications:

• 3 to 5 years of secretarial/administrative experience.
• Proficiency in Microsoft Office Suite.
• Experience in a fast-paced office environment.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise work effectively.
• Attention to detail and deadline oriented.
• Proactive and able to work both independently and within a team.
• Highly confidential and diplomatic.

If you are a proactive and organised individual with the necessary skills and experience, we encourage you to apply for this exciting opportunity.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.