Admin Officer

Brook Street Ltd are pleased to announce a great opportunity for a full-time, long-term temporary role working in Milton Keynes, to join a fast-paced office, working as part of the administration team.

THIS IS AN ONSITE ROLE, THERE IS NO OPTION OF WORKING FROM HOME OR HYBRID

Overview:
- Full time 37 hrs per week
- Monday - Friday
- Temporary contract until November 2024
- Hourly rate - £10.42 per hour
- Location - HMP Woodhill

The successful candidate will provide customer service and administrative support. The individual will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:

- Must be able to take minutes due to attending meetings
- Processing of applications, fee accounting and cashier duties, processing orders, IT data input
- Overseeing administrative procedures and processes
- Processing correspondence, processing orders, IT data input
- Acting as an administrative liaison with internal and / or external sources
- Preparing routine correspondence

The job holder will be required to carry out the following responsibilities, activities
and duties:
 Undertake a share of the transactional activity associated with the People Hub.
This includes processing most or all of the following categories of paperwork and
inputting data ready for checking and onward transmission by the Hub Manager:
o Training
o Attendance Management
o Staff Well Being
o Detail
o Self Assessment Reporting (SAR) engagement
o HR - Entry & Exit Processes
o Staff Engagement
o Staff availability for escorts
o NVQ facilitation requests
o Staff Engagement Survey
o Payment Plus hours
o Staff Reward and Recognition
o Staff Leave
o Vetting Contact Point
Undertake other administrative tasks including:
 Organise, produce and maintain accurate records for area of work
 Act as contact point for all communications to the team. Prioritise and distribute
communications to the appropriate person or relevant department in
establishment
 Complete monitoring returns for area of work
 Prepare paperwork for checking by manager, conducting initial checks as
required
 Maintain and check establishment databases, manual filing systems and logs of
information, responding within agreed timescales and producing reports as
required
 Act as secretary to meetings as required including organising agenda, taking
and , distributing minutes and action points.

Typical qualifications and experience:
- 5 GCSE's at grade C or above or equivalent (including English Language or equivalent)
- NVQ Business Administration Level 2 (or suitable clerical experience)
- Good communication skills, both oral and written
- All offers are subject to 3 years of referencing checks and Vetting is required and can take up to 8 weeks for clearance

If you are interested in this position, please apply below

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.