Admin Assistant

Admin Assistant
Based in Esher
Salary: £25,000 per annum
Full time Office based role

Fantastic opportunity to join a not-for-profit organisation based in Esher

This is a generalist role and involves admin support to the HR function, predominantly in recruitment. Involving all people related administration and coordination tasks (e.g. recruitment and new starter processes); providing accurate and timely managed information, and ensuring compliance with data protection requirements and best practices with regards to the maintenance of the HR system and employees’ records.

Key Responsibilities

• Act as first point of contact for job related enquiries by telephone or email
• Assist with the administration of the recruitment process including: preparing and posting job advertisements, arranging and managing the interview process as well as completing new starter paperwork
• Performing right to work check and Disclosure and Barring Service checks. Follow up on these as required.
• Process new starter paperwork, ensuring everything is returned, including references.
• Assist in the processing of all documentation related to the different aspects of employment.
• Assist with Induction of new starters.
• Provide course administration for training and development.
• Ensure training and development records are maintained up to date.
• Provide administrative support to other members of the Human Resources team as requested.
• Provide cover and assistance for other team members as appropriate.

Person Specification

• IT Savvy, proficient with Microsoft Office
• Previous Administration experience
• CIPD qualified desirable
• Experience of dealing with sensitive and/or confidential information
• Understanding of relevant employment legislation
• Highly organised with excellent attention to detail
• Able to create good quality written material of a professional standard
• Calm, friendly and helpful manner
• Confidential and diplomatic
• Excellent interpersonal skills