Accounts Payable Finance Assistant - Temporary
Accounts Payable Finance Assistant - Temporary
Accounts Payable Finance Assistant
- Temporary role
- 4 months duration
- Band 3
- Full-time 9am to 5pm Monday to Friday (could consider part-time but must be able to work on Friday’s
- Location Hull, HU4
- On-site working
- To start ASAP
The purpose of the role-
- Accounts payable, entering data to a specific part of the ledger allocated
- First point of contact with suppliers to ensure supply chain is maintained, dealing with processing and authorisations
- Reconciliations of supplier statements
- Follow up on reconciliations items
- Check ledgers are p to date and accurate
- Systems used Oracle to distribute AP invoices
- DUTIES & RESPONSIBILITIES
Communication
Communicate and establish relationships with people both internal and external to the centre and in relation to the role
Deal with enquiries from suppliers regarding payments and review statements of outstanding invoices
Liaison with all the Finance Team for work allocation and ad hoc queries
Knowledge, Training and Experience
Some experience of working in a Finance Department or Admin team
Willingness to learn in-house Financial procedures and relevant Financial Legislation
Willingness to learn financial systems and ledgers, coding structures and reporting systems
Knowledge and experience of using of Microsoft office products, computerised diaries, electronic mail systems and the internet
General understanding of the organisational framework of the NHS
Willingness to learn to advise staff and managers in respect of effective invoice management
Willingness to learn to advise staff and managers in respect of the interpretation of financial procedures
Ongoing personal development as required by the organisation
Analytical and Judgmental Skills
Analyses and interprets basic financial payments and receipts
Investigates basic financial queries e.g. invoices - identifies and resolves errors / discrepancies resulting in financial calculations
Seeks advice when making judgements involving facts / situations of which some require analysis
Know what information is required and how to get hold of it e.g. using financial ledgers to obtain payment details and also use the financial codebook to obtain correct financial coding information
Planning and Organisational Skills
Agree with Line Manager the setting of own work goals on a daily and weekly basis, prioritising and managing own workload to deliver to time and quality requirements, e.g. by using prioritising lists and electronic calendars/diaries to arrange time effectively.
Resolve conflicting demands on own time effectively by communicating with colleagues and line managers to discuss deadlines and priorities of tasks
Put processes in place to monitor and control the accurate completion of own activities
Inputting to meet the centre deadlines
Maintain records e.g. scanned images and filing to keep the workload organised and information easily accessible
Skills required-
- Previous Accounts payable experience
- MS Office
- Previous NHS experience
- Oracle
Reference: 52346700
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