Accounts Payable Finance Assistant - Temporary

Accounts Payable Finance Assistant

• Temporary role
• 4 months duration
• Band 3
• Full-time 9am to 5pm Monday to Friday (could consider part-time but must be able to work on Friday’s
• Location Hull, HU4
• On-site working
• To start ASAP

The purpose of the role-

• Accounts payable, entering data to a specific part of the ledger allocated
• First point of contact with suppliers to ensure supply chain is maintained, dealing with processing and authorisations
• Reconciliations of supplier statements
• Follow up on reconciliations items
• Check ledgers are p to date and accurate
• Systems used Oracle to distribute AP invoices
• DUTIES & RESPONSIBILITIES

Communication

Communicate and establish relationships with people both internal and external to the centre and in relation to the role

Deal with enquiries from suppliers regarding payments and review statements of outstanding invoices

Liaison with all the Finance Team for work allocation and ad hoc queries

Knowledge, Training and Experience

Some experience of working in a Finance Department or Admin team

Willingness to learn in-house Financial procedures and relevant Financial Legislation

Willingness to learn financial systems and ledgers, coding structures and reporting systems

Knowledge and experience of using of Microsoft office products, computerised diaries, electronic mail systems and the internet

General understanding of the organisational framework of the NHS

Willingness to learn to advise staff and managers in respect of effective invoice management

Willingness to learn to advise staff and managers in respect of the interpretation of financial procedures

Ongoing personal development as required by the organisation

Analytical and Judgmental Skills

Analyses and interprets basic financial payments and receipts

Investigates basic financial queries e.g. invoices - identifies and resolves errors / discrepancies resulting in financial calculations

Seeks advice when making judgements involving facts / situations of which some require analysis

Know what information is required and how to get hold of it e.g. using financial ledgers to obtain payment details and also use the financial codebook to obtain correct financial coding information

Planning and Organisational Skills

Agree with Line Manager the setting of own work goals on a daily and weekly basis, prioritising and managing own workload to deliver to time and quality requirements, e.g. by using prioritising lists and electronic calendars/diaries to arrange time effectively.

Resolve conflicting demands on own time effectively by communicating with colleagues and line managers to discuss deadlines and priorities of tasks

Put processes in place to monitor and control the accurate completion of own activities

Inputting to meet the centre deadlines

Maintain records e.g. scanned images and filing to keep the workload organised and information easily accessible

Skills required-

• Previous Accounts payable experience
• MS Office
• Previous NHS experience
• Oracle