Accounts Payable Assistant

Excellent opportunity for experienced accounts payable assistant with growing luxury retail brand. Looking for keen and immediately available candidate to join the West End based team on a temporary to permanent basis.

Client Details

Step into the world of luxury with our premier women's retail brand. Established in 1929, we've become a beacon of sophistication, offering a curated selection of exquisite fashion and accessories. As a leading name in the industry, we pride ourselves on delivering unparalleled quality and style to discerning women worldwide.

Description

The key responsibilities of this accounts payable assistant role will be:

• Proactively deal with a large volume of invoices and/or suppliers' correspondences with accuracy and speed.
• Processing supplier invoices and credit notes using AS400
• Invoice matching to the AS400 for all stocks receipted (GRNs)
• Nominal coding, matching, and batching of invoices from different currencies to the AS400
• Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts Assistant to reclaim
• Updating trackers with invoices for manager approval weekly
• Processing weekly payment runs, creating payment lists, and running payments through BACS, CHAPS, checks, or transfers as required
• Filing of invoices and statements in a timely manner
• Establishing a clear line of communication with the PL Supervisor regarding PL accounts' reviews and following up on the course of action arising from the communication
• Supplier statement reconciliations
• Reconciling supplier accounts
• Regular supplier liaison via email and telephone, resolving queries
• Ensuring all invoices are processed by month-end deadlines
• Accruals Listing. Chasing invoices if they were not received for the prior month.
• Liaising with the supply chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock is received on the system
• Dealing with queries such as supplier invoices, statements, credits and rebates, unit stock prices, and shortages.
• Requesting credit notes and raising internal debit notes
• Setting up new supplier accounts and maintaining existing account details within the purchase ledger

Profile

The successful Accounts Payable Assistant will have:

• Minimum 12 months experience working in a similar accountancy role
• Familiarity with accounting programs and software
• Basic understanding of principles of finance, bookkeeping and accounting
• Ability to process a large volume of invoices and work unsupervised
• Good working knowledge of Excel and Word
• Excellent communication and interpersonal skills, able to build relationships at all levels.
• Organised and disciplined approach to workload with attention to detail whilst multitasking
• Positive 'can-do' attitude

Job Offer

The successful candidate will receive:

• A competitive rate of up to £20 p/h PAYE
• Hybrid working and flexible hours
• Company phone and laptop
• Office breakfast facilities
• Opportunity for permanent role, where study support and full benefits package will be provided