Accounts Payable Assistant

Accounts Payable Assistant | Retail | UK & Ireland

£25,000 - £28,000 + Benefits

4 days in the office | City of London

An exciting opportunity to be part of a highly established High Street Retail name that is always ahead of the game in fashion! Our client not only has over 200 stores but also a huge player online and collaborates with the big Retail houses!

Our client is looking for an experienced Accounts Payable to join the team and play a key part to ensure all invoices are paid on time. Reporting to the Accounts Payable Manager, you will be responsible for processing invoices and paying suppliers.

We need someone who enjoys the pace of retail and loves being part of a team. You will be proactive who can demonstrate attention to detail, be self-motivated and have strong communication skills.

Your Role

• Process Stock and Overheads invoices on a timely basis, matching stock receipts against PO numbers in Midas, the stock system, checking price and quantity of goods received
• Investigate and resolve pricing and quantity issues with the warehouse team and Buying departments
• Preserve strong relationships with suppliers, working closely to resolve queries
• Production of monthly supplier statement reconciliations, ensuring resolution of outstanding credit notes due and debit balances own
• Assist on any AP Oracle system backlog and ensure this is cleared prior to year-end audit
• Assist in documenting and developing the AP processes to ensure efficiency and accuracy
• Attend daily call/correspondence meetings with business partners to ensure continual support is provided
• Data Entry - ensure all data is correctly entered into Oracle and all relevant documents are attached
• Ensuring all Stock invoices are three way matched and Overhead including Rent/Utility's invoices have correct approvals for payment
• Answering queries from internal and external business partners on invoice/payment status
• Initiate payment run for both Stock and Overheads - preparing payment schedule report with invoices approved for payment
• Initiate bank payment for both Stock and Overheads - ensuring bank details are correct and no payments are rejected

Accountability

• Bring ideas to management on how ongoing improvements can be achieved
• Able to run AP reports including PO Tracker/Invoice processed list
• Assist with bank reconciliations - Direct Debit, Prepayments allocations for month end
• Reconciliation of supplier statements in a timely manor
• BACS payment in Oracle - preparing payment run for all approved invoices
• Importing payment files to Lloyds bank - ensuring all bank details are correct
• Ensure that the invoice mailbox is kept up to date and supplier queries are dealt in a timely manor
• Stock invoices to be matched three ways GR/SupplierInvoice/PO tracker into Oracle
• Overheads including Rent and Utility invoices to be processed with correct approvals

Requirements

• Process driven with a disciplined approach to work
• Self-motivated and well organised with a keen attention to detail
• Strong communication skills - confident talking to internal staff and suppliers
• Proactive - able to generate new ideas and more efficient ways of working
• Team player
• Able to work to monthly deadlines
• An aptitude for IT - used Microsoft Excel, Word and other standard software packages