Accounts Payable Assistant Manager

Accounts Payable Assistant Manager

£40,000

Full time permanent

Hybrid

9-5.30

Benefits:

25 days holiday

Pension - Salary sacrifice, 4%EE 5%ER

Life Assurance

Permanent Health Insurance

Private Medical Insurance (post successful probation)

Private Dental Insurance (post successful probation)

Eye tests

Season Ticket loan (post successful probation)

Local Area discounts - Bankside Buzz

Perks at work, Uni shop and SAS emp. purchase

programme - discounts and offers for employees

Daily Breakfast Concession

Birthday day off

Study support and options

Flu Voucher

Employee Assistance Programme - including dedicated mental health support

Carlton Recruitment are working with a Global client to recruit for an Accounts Payable Assistant Manager, the ideal person will come from a Corporate Global Operation.

To assist the Accounts Payable Manager in providing best practice Accounts Payable services to their allocated network, as well as acting as the key contact for the senior stakeholders. Services include invoice and expense processing, vendor management, payments, intercompany, query management and reporting, ensuring streamlined processes are enhanced and followed. Experience of supervising staff.

Duties and responsibilities of the Accounts Payable Assistant Manager:

• Manage the key stake holders within their network (6-7Units) and build good relationships, representing finance to the businesses
• Manage the service levels across all the functional teams for the respective network as required
• Ensure appropriate escalation of issues when they arise, minimise issue turnaround time and reoccurrence of issues through improved processes
• Tailor communications to different stakeholders (team members, suppliers, personnel, senior management etc.)
• Support the offshore Query Management team in managing the Units mailboxes.
• Drive and review the KPI Dashboards for the Accounts Payable mailboxes and the Query Management process, communicating feedback and proposing improvements
• Monitor and review the aged creditors to maintain tidy ledgers and identify potential areas of risk
• Provide fortnightly status reports to the senior finance management

• Liaise with management accountants to assist in month end procedures
• Manage and coordinate cashflow forecast reporting, pulling together deliverables from the various teams to ensure deadlines are met
• Manage the monthly IR35 submission cycle with HR and Management Accounting
• Assist in managing working capital through management of the payment run schedule and ad hoc payments
• Approve the release of new vendors at entity level in Microsoft d365
• Provide ongoing procedural training

Accounts Payable Function

• Working within an onshore AP management team of 9
• To ensure appropriate escalation of issues when they arise, minimise issue turnaround time and reoccurrence of issues through improved processes.
• Liaise with the audit and SBOX audit team
• Manage team deliverables
• Manage query resolution time
• Ensure adherence to cashflow management policies, including cashflow forecasting
• Seek the training needs and set training plans for team members
• Convene any disciplinary or performance management meetings with team members

Attributes Required for the Payments Manager

Excellent communication and numeracy skills.

Good at multi-tasking and delivering to time.

Strong mailbox management and organisation

Must have knowledge of a large ERP system. Microsoft D365 beneficial but not essential.

Strong understanding and experience of risk mitigation (controls) in the accounts payable process.

Able to design and implement change effectively.

Excellent Excel skills.

Sarbanes Oxley experience

Able to learn, understand new systems and technologies.

Proven track record of maintaining successful relationships with senior management.

Experience in resolving conflicts.

Experience of training and staff development.

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.