929 - Executive Assistant

We’re seeking a dedicated, self-motivated Executive Assistant to support the leadership team for our client in London!

The role will support the European Finance Director and Global Analytics Director, as well as their teams based in London and Internationally.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant role will work closely with other Executive Assistants throughout the organization to manage diaries, travel, expenses and coordination.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You will be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Key job responsibilities

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liaison for direct reports
• Management of team space, including moves and reconfigurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Plan morale and team building traditions and activities to engender a strong organizational and team culture. Have fun at work and help others do the same!

BASIC QUALIFICATIONS

• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

If this sounds like an opportunity that you are well suited to and experienced in, please apply today for immediate consideration.