Transport Planner

Posted 6 February by Aqumen Business Solutions

Aqumen Business Solutions are currently recruiting a Transport Planner on a permanent basis for our client in Castleford

JOB PURPOSE

To support the operational needs to ensure transport availability & delivery as per agreed client / customer schedule. Collate relevant information to support required KPI’s and analysis to improve service and performance. To autonomously execute general business administration requirements.

DIMENSIONS

Required to work closely with Group Divisions, Warehousing, and Administration Departments, as well as external suppliers to facilitate transport needs & maintain the day to day function of the Transport Department. Liaise with Group Finance to ensure prompt processing of purchase invoices and the raising of sales orders.

Main duties include:-

  • Booking of transport via third party logistics
  • Proof of Delivery (POD’s) collation & alignment
  • Management of the system data utilising in-house systems
  • Support transport compliance, servicing, drivers digitacho and Vehicle Unit downloads
  • Analysis into business data to review and drive performance or reduce costs
  • Data alignment of the transport application and Sage
  • Execute all Purchase Orders and Sales Orders through Sage
  • Ad-hoc duties as required to support the business

The ability to be flexible and adapt to any task is essential.

PRINCIPAL ACCOUNTABILITIES

  • Transport booking to fulfil operational needs
  • Invoice reconciliation / cost recording
  • Query and follow-up on all invoice queries with relevant suppliers
  • Reporting of progress, statistics & opportunities
  • Logging POD’s
  • Maintaining transport amendments to proposed deliveries / collections within a 72- hour timeframe
  • Creating & maintaining Sage PO’s in terms of price changes, cancellations or amendments
  • Day to day resolution of transport issues or escalation where required
  • Maintain accurate records of all sales transactions and process sales orders through Sage

PLANNING AND ORGANISING

  • Manage and prioritise workload
  • Liaise with driver agencies and full-time drivers
  • Delivering report information to corporate timetable
  • Internal progression reporting

DECISION MAKING

  • Challenge inaccurate and or omitted information provided
  • Ability to use own initiative / problem solving
  • Ensure costs are present and accurate at time of booking – taking necessary action without guidance

INTERNAL AND EXTERNAL RELATIONSHIPS

  • Develop and maintain operational relationships within Sigma, internal / external colleagues and transport suppliers
  • Positive “can do” attitude is essential
  • Ability to work both alone and within a team

KNOWLEDGE, SKILLS AND EXPERIENCE NEEDED

  • Ability to maintain records / spreadsheets
  • Ability to multi-task and adapt throughout the day
  • Knowledge of transport booking systems and processes
  • A basic understanding of transport legislation and compliance
  • Ability to interact on a level with other internal departments
  • Flexible and adaptable
  • Good time keeping
  • Experience of dealing with customers / suppliers
  • Good telephone manner
  • Experience of operating IT systems / Microsoft office packages

Application questions

Do you have previous Transport Planning experience?
Do you drive with access to own transport?
Are you available immediately?

Reference: 34404490

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