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Trainee Assistant Facilities Manager

Trainee Assistant Facilities Manager

Posted 29 March by Embark Group Limited Easy Apply Ended

About Embark Group

Embark Group is a full-scale retirement solutions provider. We are committed to acquiring, developing and holding - for the long-term - a range of financial services businesses in the UK and internationally. As an investor we look for wholly-owned, minority interest and joint venture investments that can generate value independently or in concert with other assets in our portfolio.

We look for businesses that possess the capacity for scaled growth, a proven presence in their chosen market segments, strong people with the right values, and most importantly that offer an opportunity for us to add value through digital delivery.

Our approach centres on four primary enablers: our expertise, access to leading technology, focus on consumers, and capital. More than anything, we build safe and recurring value for all of our stakeholders, customers, partners, employees and shareholders.

Role Summary

In your role as Trainee Assistant Facilities Manager you will support the Group Facilities Manager to effectively and efficiently manage all the UK property for the Group. You will ensure that the statutory compliance H&S policies are in place. You will also support in managing the outsourced service providers for all building maintenance needs of the Group.

Key Accountabilities

  • Manage and be a super user of the CAFM System

  • Be the second point of escalation for all offices for H&S and facilities issues

  • Manage the Due Diligence process for new suppliers and coordinating with all contractors and supply chain

  • Centrally manage all records for statutory compliance, PPMs, H&S audits, invoices, and building information i.e. floor plans, desk utilisation, asset lists

  • Attend with the Group Facilities Manager supplier review meetings and take minutes and follow up actions as required

  • Produce monthly reports on Group spend, statutory compliance, reactive maintenance and supplier performance KPIs

  • Check all invoices and chasing correct paperwork for final sign off for payment

  • Assist in creating a database for Group facilities policies and procedures and maintaining on a regular basis

  • Be the Group H&S coordinator for DSE, Fire Marshalls, First Aid

  • Deputise in the absence of the Group Facilities Manager

  • Monitor all group procedures chasing sites for weekly and monthly checks

Experience Required

Delivering excellence is no easy task, particularly when you are transforming a business. So we’re looking for someone with the right experience and behaviours to join our team. The 'DNA’ we look for starts with high proactivity and tenacity, the desire to deliver service excellence, attention to detail and a passion for both innovation and continuous improvement. As well as this, you will need to have:

  • Multisite facilities management experience desirable

  • Basic understanding of Health and Safety legislation with a qualification in Health and Safety desirable

  • Process driven with extensive experience of producing reports from financial and maintenance data

  • Negotiating skills to enable maintenance of third party relationships

  • Excellent communicator with stakeholders at all levels both internally and externally

  • Be able to challenge supplier and contractors

  • Extensive use of MS Excel, PowerPoint

  • Previous experience of working within Financial Services environment desirable but not essential

  • Previous experience in using a CAFM system and management of contractors desirable

  • Degree in either Business Studies, Building Surveying, Real Estate, Facilities Management or similar

  • Associate Member of the British Institute of Facilities Management desirable

  • IOSH

Required skills

  • Facilities Management
  • Health & Safety Legislation
  • Management
  • CAFM

Reference: 34604390

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