Tour Administrator / Events Administrator / Tour Co-ordinator / Events Coordinator / Admin

Posted 10 January by Recruitment Solutions Featured Ending soon

Role: Tour Administrator / Events Administrator

Salary: £22,000 pa

Hours: 9am to 5.30 pm Monday to Friday

Candidates applying for this role should have very strong Excel skills.

We are recruiting for a small family-owned company based near Thame who specialise in cricket supporters tours & travel to follow the England cricket team abroad. They are looking for an administrator to join their small team.

The role is office based and would involve:

Liaising with clients by phone and email

Creating bespoke travel packages/individual client quotes

Creating invoices & / or receipts

Creating personalised client itinerary booklets

Putting together and mailing out pre-departure packs

Tour planning & organising:

Sourcing and negotiating group flights, hotels & ground services

Sourcing tour merchandise

Creating badges, signs, manuals for Tour Directors

Creating lists e.g. Rooming lists, Emergency details, flights etc

Social Media:

Drafting and sending regular FB, Twitter, Instagram etc messages

Sending periodic email shots

Ensuring the website is optimised for Google searches

General office administration:

Database management

Handling incoming mail

Banking cheques

Verifying validity of supplier invoices

Monitoring incoming payments, sending out reminder invoices

Co-coordinating mailings

Liaising with suppliers by phone and email

Co-coordinating and analysing post-tour feedback surveys

General office admin, i.e. phone, filing, stationery etc

Characteristics Sought:

  • Honesty
  • Hard working/dedicated
  • Fast worker
  • Ability to multi task
  • Pro-activity
  • Good attention to detail
  • Good under pressure
  • Outgoing personality

Strong financial and admin skills

  • Proficiency in Word, Access, Excel (including formulas) & Outlook
  • Travel industry experience would be an advantage
  • An interest in cricket would be an advantage

Required skills

  • Events
  • International Travel
  • Travel Arrangements
  • Customer Events

Application questions

Travel industry experience would be an advantage?
Word, Access, Excel (including formulas) & Outlook?
An interest in cricket would be an advantage?
Own transport?

Reference: 33466292

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