PERMANENT POSITION - 1498/1
Time Table Officer
Salary: Up to £28,000 Pro rata
(Full time equivalent) depending on skills and experience
Hours: 28 hours per week
(Starting point for discussion on working pattern is 4 days 8:00 to 2:30 and 1 day 8:00 to 3:00, includes a one hour lunch break which is unpaid on each day)
Main Function of Job:
•Planning, in consultation with the Bristol Campus Management team, the academic timetable for the Bristol and Exeter Academic team, ensuring an efficient use of all resources across all modes and sites of delivery.
•Scheduling the Bristol and Exeter academic team workload on the University’s timetabling system.
•Proactively seek ways to enhance the student experience through improved timetable accuracy, format and timelines of publication.
•To ensure that effective and joined-up planning is undertaken and implemented to ensure that timetabling informs and supports other operational activities such as assessments, room-bookings (internal and external), materials distribution.
•To support university-wide initiatives to develop the timetabling service and to assist in identifying solutions as the University portfolio diversifies.
•To plan, design and deliver the University’s Academic Timetable for activities as delegated by the line manager based on curriculum information from academic staff and calendars.
•To make daily provision of teaching cover for both short and long term absences and to manage the emergency provision of teaching cover in response to unexpected events.
•To administer and record academic staff absences for sickness, holidays and other reasons, referring decisions to the Academic Manager and Campus Dean where necessary.
•To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.
•To negotiate with key Academic staff including Academic Managers and Campus Deans on all aspects of staff, student and resource requirements to enable the delivery of an efficient and effective curriculum timetable.
•To ensure the data held in the timetabling system is accurate, robust and complete, and available to interested parties as required and in a timely manner.
•To contribute to university wide developments in curriculum timetabling systems and procedures, and to represent the Timetabling Team in cross-university groups when needed.
•To maintain an understanding of the University Timetabling Policy and the framework of rules regarding individual room use.
•To identify and resolve difficulties which arise in relation to student and/or staff timetables and to anticipate and work to prevent problems which could have serious consequences.
•To work in partnership with other Team colleagues to maintain and enhance the scheduling service for all stakeholders, ensuring consistency of service across the University.
•To maintain records and produce management information as required, ensuring that this is freely available to relevant staff via the network.
•Support the Head of Operational Services by ensuring colleagues are fully briefed in key business areas.
•To promote and sustain a constructive, supportive and friendly working relationship with all customers, external and internal, immediate and senior management and other work colleagues.
•To establish and maintain a productive and supportive relationship with colleagues within Facilities in regards to Space Planning and room requirements.
•Actively take responsibility for your own personal career development in all respects.
•Develop an awareness and knowledge of the legal education market.