Temporary PA (3 months) - Private Equity - Immediate start - £17 - £20 per hour

Posted 5 days ago by Bentley Associates
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An extremely prestigious private equity firm is looking for an immediate start team PA on a temporary basis (approximately 3 months) while they recruit on a permanent basis.

DUTIES:

For COO, Head of Operations, CIO & CTO:

  • Acting as gatekeeper to queries, and monitoring of various inboxes
  • Diary management -organising internal and external meetings, lunches and dinners
  • General administrative tasks
  • Completion of expense forms on a monthly basis
  • Organising agenda’s and minute taking for various Committees and team meetings

Assistant to COO

Responsibilities include:

  • Collation of key data from various teams
  • Development of key metric’s to support COO’s oversight and risk management
  • Responsible for Intranet content
  • Tracking of open actions, supporting the COO ensuring issues are actioned as required

For Head of Operations only:

  • Updating templates and producing monthly and quarterly Management Information documents in Word, PowerPoint and Excel
  • Assist in coordinating board meetings and liaise internally and externally to collate board papers and documents for Fund boards
  • CASS tasks which include:

o Tracking / updating client money acknowledgement letters

o Populating monthly CMAR

o Keeping CASS information updated to populate into a pack for quarterly CASS Committee meetings

o Keeping the CASS Resolution Pack & CASS Policy up to date

o Ensuring that the Service Provider Matrix is up-to-date and following up with Ops Managers

  • Manage various Operations tasks to ensure that deadlines are adhered to, which provides efficiencies across the department
  • Update and maintain policies and procedures
  • Manage and maintain filing system, including archiving
  • Personal administration
  • Updating of CPD logs

General:

  • Assist the Operations Managers on an ad-hoc basis
  • Arrange back office training for new starters
  • Updating company organisational charts, and uploading these to the intranet using SharePoint

Reference: 39964420

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