Temporary Facilities Administrator

Our client, a leading global contract research organization based in South Cambridge, is looking for a Temporary Facilities Assistant to join their team. This position is full time, office based, and is a 3 month temporary contract.

Reporting to the Assistant Facilities Manager, this role provides general facilities support service to the site. Duties will include the following:

• Sorting and distributing incoming daily post and courier deliveries, franking/stamping outgoing post, and arranging courier collection for special packages
• Assisting with booking and setting up meeting rooms and training events
• Preparation of meeting and training rooms
• Distributing incoming faxes
• Ordering stationery and supplies as required
• General office administration, filing and correspondence, as required
• Providing cover for receptionist: Operating the reception/switchboard; Answering calls and taking and distributing appropriate messages; Welcoming and processing all visitors to the premises
• Ordering stationery, consumables, and supplies as required
• Managing petty cash and liaising with Finance
• Assisting with Document store management
• Managing all security systems and badges
• Preparing and submitting monthly reports (where applicable)
• Acting as first point of contact for Facilities enquiries, ensuring escalation to appropriate levels
• Assisting with space planning and staff relocation within the office
• Daily checking of all photocopying areas.

The successful candidate will have good IT skills, be highly personable and demonstrate organisation and communication skills.