Temporary Administrator

Posted 7 February by Optima Recruitment

This is a temporary assignment (ongoing for approximately 6months), working for friendly, well established company in Epsom.

Job Description:

  • Ensuring all details are given to the engineers when booking installation notifications
  • Ensure invoicing for completing before the month end
  • Ensure all amendments on invoicing paperwork are amended on SAP
  • Helping with the renewal process ensuring that they are sent out to customers
  • Ensure that the engineers are provided with all relevant contract information each month
  • Answering telephone calls from customers and staff and deal with the enquiry
  • Book Installation callouts on SAP on receipt of an email from the team
  • Creating the engineers monthly maintenance job
  • Input the details for both installation and maintenance visit to the engineer diaries
  • Invoice all service work and make any amendments to contracts on receipt of paperwork
  • Assist with collating information for the month renewal
  • Update the contracts with the yearly increase and arrange for the renewals to be sent

Person Specification:

  • Previous administration / office experience is essential
  • Previous experience within service environment would be preferred
  • Drive and determination to succeed
  • Able to organise own work pattern
  • Ability to work as a team member but also to be able to complete a task set alone
  • Must be able to demonstrate very good organisational skills
  • Ability to concentrate and work in a fast paced environment

Additional Information:

  • Based in Epsom
  • £10.50 per hour
  • Monday - Friday, 8:30am - 5:00pm
  • Full training provided
  • Temporary contract - initially 6 months

Apply in the strictest of confidence to Optima Recruitment, based in Leatherhead, Surrey.

Specialists in Permanent & Temporary Recruitment, including; Administration, Secretarial & PA, Accounts & Finance, Graduate Opportunities, Human Resources, Recruitment Consultancy, Sales & Marketing, Customer Service and Legal.

Due to the high level of applications that we are receiving, we can only respond to successful candidates.

Required skills

  • Collating
  • Customer Service
  • Maintenance
  • Service Work

Reference: 34415610

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