Team Secretary

Posted 5 April by Charity People

Team Secretary

Youth Leadership Charity

Waltham Forest

9-5pm (Flexible!)

£26k- £28k + Excellent Benefits + 28 Days Annual Leave

Mid-April/ Early May Start

Fixed term 12month Maternity Contract

Role Summary and Purpose

The Governance Team manages the effective operation of the charities Board of Trustees and its sub- Committees. This secretary will have a key role in the management of these and the production of the documentation required to facilitate each meeting.

We are looking for a highly organised and competent individual who has experience of minute taking at Board and Committee level, and who is keen to broaden their knowledge in the third sector and in the company secretarial profession.

Time management will be key in ensuring you are fully prepared for the committee cycle which includes agenda preparation, in consultation with the Chair and key staff support, collation and distribution of papers, taking minutes at the meetings and sharing agreed actions with committee members.

Key Tasks

  • Taking the minutes of agreed committee and Board meetings and producing a set of minutes for approval within agreed time period.
  • Supporting the Company Secretary and Governance Manager with effective management of the committees serviced by the Governance Team. This includes being aware of agenda items prior to each meeting to mitigate any potential issues that may arise.
  • Treating information received as highly confidential and sensitive.
  • Build constructive relationships with all key stakeholders.
Person Specification

Skills and Abilities

  • Proven competence in this type of role
  • Experience of working with trustees and volunteers
  • Excellent minute taking skills
  • Able to communicate effectively and professionally with people at all levels in the organisation
  • Excellent written skills
  • Able to prioritise a challenging workload to meet deadlines.
  • Understanding of how an organisation's Board and Committees shape decision making with an awareness of risk and interdependencies between committees.
  • Highly competent with MS office (Word, Excel, databases and Outlook) and Adobe.
  • Discreet and confidential

What they can offer:

  • Completive Salary
  • Subsidised Lunch
  • Health Scheme
  • Generous Pension Scheme
  • Life Assurance

Application question

Do you have experience taking mintues?

Reference: 34834865

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