Team Secretary

Posted 9 March by Savills
Development Team Secretary (Maternity Cover) - GuildfordJob Description:

To provide an efficient and proactive secretarial support service to the team / department. This will be a varying role that will cover all areas of secretarial support across the Development department within a property consultancy firm.

Key Responsibilities:
  • Provide full administrative support to all members of the team
  • Diary Management
  • Travel arrangements
  • Handling telephone calls, taking messages and covering phones
  • Updating and maintaining Outlook/Microsoft Dynamics contacts
  • Management and maintenance of electronic property files
  • Updating and/or formatting schedules, spreadsheets, presentations, marketing collateral, reports, pitches and correspondence
  • Raising invoices, credit notes, managing disbursements and processing supplier invoices
  • Uploading web content for our Savills property search
  • Opening, closing and assisting with compliance checks
  • Filing and archiving
  • Audio typing
  • Minute taking
  • Maintain a high level of professionalism when dealing with clients, applicants and colleagues
  • Excellent knowledge of Word/Excel/PowerPoint/Outlook/Adobe is essential

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.

Candidate Profile:
  • Excellent organisational, prioritising and multi-tasking ability
  • Good communication skills, both verbal and written
  • Good attention to detail
  • Ability to work flexibly
  • Team player
  • Ability to cope with routine tasks
  • Dependable - team can rely on the job holder to produce work to deadlines
  • Enthusiastic to do a good job
  • Secretarial qualification
  • Excellent IT skills - Microsoft Office Packages - Outlook, Word, PowerPoint, Excel etc
  • Good typing speed - copy and audio


Reference: 34652326

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