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Team Secretary

Posted 8 March by Eximius Group Easy Apply Ended

Team Secretary

South West London

£20,000 - £24,000

My client is a well-known Building Consultancy who is based in South West London. They are looking for a Team Secretary to provide full secretarial support to the busy Surveying department.

The successful candidate will be responsible for:

  • Producing accurate reports, letters and other documents in accordance with standard formats, meeting any agreed deadlines.
  • Accurate and up to date filing of correspondence and other documentation.
  • Planning, monitoring and control of own workload.
  • Managing own and Surveyors diaries efficiently.
  • Processing expense claims and travel arrangements for Surveyors.
  • Following all departmental procedures including Health & Safety support to surveyors
  • Operating a variety of standard office equipment, including photocopier, fax, telephone, binding machines and CD burning equipment.
  • Other ad-hoc secretarial and administration responsibilities.
  • Working within a team and assisting other members of the secretarial team to ensure efficiency of the department is kept to a maximum.
  • Ad-hoc Facilities and H&S responsibilities, if based outside of London (please see Regional Facilities and H&S contact job description).

The ideal candidate will have/will be:

  • Accurate typing speeds, minimum 45-50 wpm
  • Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents
  • Experience of working with Microsoft Outlook would be an advantage but not essential
  • At least 1 year experience within a similar role
  • Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential.
  • A professional and can-do attitude
  • Self-motivation, flexibility and the ability to prioritise, multi-task and meet deadlines.
  • Excellent organisational abilities and a good eye for detail

Required skills

  • Diary Management
  • Secretarial
  • Secretarial Support
  • Travel Arrangements
  • Typing

Reference: 34633515

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