Team Assistant

Posted 4 April by Love Success Recruitment Easy Apply

Team Assistant
£25,000 - £28,000
West London
08.30am - 17.30pm

I am recruiting for an experienced office or Team assistant to join a small but dynamic Fund Management firm in West London. You will be supporting 3 Partners and in addition providing administrative support in the office including answering all incoming phone calls. This a fantastic opportunity to gain further exposure into how a business operates as well as be a part of a business that truly values and appreciates its staff.

Responsibilities include:

Telephone switchboard
Distribution of post, faxes and any deliveries
Meet & greet external visitors
Provide refreshments for meetings
Management of meeting rooms, reception area and kitchen
Ordering stationery and kitchen supplies
Assisting the Facilities Manager
Contact database maintenance
Assisting EA with administration/documentation, including travel arrangements/itineraries, meeting spreadsheets and company map databases.
Putting together research packs for fund managers containing information such as company reports, broker notes & press releases
Maintenance of research pack library, including filing & stripping down old packs
Circulating broker invitations
Liaising with brokers
Arranging meetings / diary management
Office Filing
Managing petty cash
Circulating monthly newsletter to investors via company system
Assisting with ad hoc requests from the CEO

Person Specification:

Previous office adminisrative support is essential
Strong written and verbal communication skills
Well presented with good telephone manner
Organised with good attention to detail
Proactive, flexible and friendly with a sense of humour
Proficient in Microsoft Word and Excel

Required skills

  • "team assistant" OR "Office coordinator" OR "Office administrator" OR "Team secretary"

Reference: 34824067

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