This job has ended. Find similar jobs.

Team Assistant - Retail Capital Markets

Posted 2 February by CBRE Ltd Ended

Job Title: Team Assistant - Retail Capital Markets
Location: Henrietta House, London
Role Purpose: Provide efficient and professional administrative support to the Team to enable them to be productive with their time.

Key Responsibilities

  • Effective "gate keeping" and being a focal point of contact for the team.
  • Managing all incoming communication; answering team members telephones when they are out of the office/away from desk, dealing with client queries, providing information, taking messages and fielding calls where appropriate whilst handling in an accurate, professional and timely manner.
  • Communicate daily with fee earners, ensuring a high level of awareness of current priorities and whereabouts.
  • Diary management - pro-actively manage busy diaries and make appointments.
  • Booking travel; flights, train tickets and hotel accommodation. Recording appropriately in diaries and ensuring work activities are scheduled effectively.
  • Booking meeting rooms, equipment and organising refreshments as necessary.
  • Collating information and producing documents from; Goad, Land Reg, Pro Map, Adobe Illustrator, Experian, Promis and Catchment Master.
  • Preparation of outgoing correspondence and various other documents including mailshots through the marketing system.
  • Using the internal finance system "MyFinance" to process; projects, expense claims, third-party invoices, raising/crediting invoices.
  • Work with the PA’s in the department, ensuring that cover is provided and balancing workflow. Note, regular cover is required 1 day per week within the Retail Capital Markets team.
  • Monitoring attendance, including holiday and sickness ensuring records are kept up-to-date.
  • Typing, amending, formatting and binding reports/documents (can often be provided as dictation).
  • Liaising with various internal and external employees and clients across EMEA.
  • Assist with the organisation of client and internal events.
  • General administrative duties - including filing, photocopying, opening, distributing the post and e-filing/archiving.
  • Be flexible to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units.
  • Assistance in the preparation of pitches/presentations.
  • Attending internal meetings.

Person Specification/Requirements

  • Team Support experience required.
  • Advanced IT skills (Word, Excel, MS Outlook and Power Point) for the production of high quality documents, reports, correspondence, diary and email management.
  • Excellent communication skills, both verbally and written.
  • Excellent organisational skills and exceptional attention to detail.
  • Being 'one step ahead’, i.e. knowing where the team need to be, when and with the right paperwork.
  • Extremely professional and approachable whilst also being adaptable.
  • Understands and appreciates the importance of using discretion.
  • Pro-active and enjoys working autonomously and as part of a wider team.
  • Confident and assertive where required.
  • Sociable and outgoing.
  • Team player who deals effectively with colleagues and clients.
  • Adaptable, with willingness to learn new systems and develop skills.
  • Able to work to deadlines and have a flexible approach.
  • Maintains a positive attitude towards routine tasks.
  • GCSEs - Maths and English language minimum C grade.
  • Secretarial or administration NVQ/Diploma/or equivalent.
  • At least 2 years’ experience in an office environment, preferably in a corporate environment.

Required skills

  • Administrative
  • Administrative Support
  • Diary Management
  • admin

Reference: 34385051

Bank or payment details should not be provided when applying for a job. is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job