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Team Administrator

Posted 23 February by Hays Specialist Recruitment Limited Easy Apply Ended

Team Administrator job in Farnborough

An ongoing temporary team admin role working as part of a project team
Duties include:

  • Support the team with their administrative requirements
  • Receive, examine, process and send documentation and correspondence on behalf of the team
  • Field telephone calls and take messages, ensuring that messages, sometimes sensitive, are relayed accurately and promptly and, if possible, resolving queries
  • Print and distribute papers for department-related committees and meetings
  • Arrange meetings, lunches and events, including finding venues, arranging catering and transport etc.
  • Organise travel arrangements, including booking tickets and hotels, where required
  • Set up and maintain manual and electronic files, as required, and ensure original documentation is retained or archived
  • Create PowerPoint presentations
  • Create and maintain databases
  • General typing, photocopying and faxing, as required
  • Ensure all relevant documents are uploaded to intranet site
  • On an ongoing basis, review the appropriate area on intranet to ensure documents remain up to date
  • Monitor and ensure that all hardcopy documents no longer required are shredded or put in confidential waste bins
  • Complete purchase orders and obtain supplies e.g. stationery
  • Provide cover for PAs when on leave or when workload fluctuates, to ensure services are maintained;
  • Regularly provide reception cover
  • Support the team with any ad hoc administrative requirements e.g. taking minutes, research, reporting and analysis
  • Propose and develop policies and procedures within own area to improve service

Monday to Friday
Parking onsite
Shuttle buses available from stations

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