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Team Administrator

Posted 5 February by Colliers International Featured Ended

Purpose

To provide a comprehensive secretarial support role to the team(s) and to contribute to the success of the department(s).

Main Responsibilities

  • To ensure all digital dictation, hand written drafts etc. are completed within the timescales required.
  • To produce documents in the style and layout requested by the originator.
  • To prepare documents for binding and collating.
  • To collect data and prepare monthly reports for as required.
  • To prepare expenses claims for the team as required.
  • To deal with telephone queries from internal/external clients.
  • To maintain filing system.
  • To prepare and raise invoices as requested.
  • To cover reception for equivalent of 1 full day per week.
  • To carry out other reasonable management requests, i.e. answering phones, filing, photocopying and general office duties.
  • To co-ordinate travel arrangements for team members including rail, air travel and hotel bookings.
  • To arrange meetings and update electronic diaries.
  • To work in a flexible way and as part of a team.
  • To be aware of and comply with company and statutory requirements regarding health and safety, fire, and hygiene.

Skills/Knowledge/Experience Required

  • Must be able to communicate at all levels
  • Good organisational and time management skills
  • Must possess an eye for detail
  • Able to work under pressure and to tight deadlines
  • Must be a team player who is able to carry out instructions
  • Must be able to forward plan and work on own initiative
  • Must be proactive and posses a flexible attitude to the work load
  • Intermediate knowledge of Microsoft Office products
  • Accurate typist and has minimum 40 wpm both audio and copy

Required skills

  • administrator
  • microsoft office

Reference: 34400351

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