A busy, friendly, HR team of 3, require someone to support them with all aspects of administration. HR experience is not needed, just previous experience of administration, with an organised, process driven approach.
Receiving and dealing with calls and queries that come into the department and escalating queries where necessary.
Management of the HR inbox, responding to and dealing with all incoming emails.
Respond efficiently to day to day general enquiries.
General office administrative duties including filing, faxing, copying, collating, post and stationery orders.
Ensuring payroll issues are handled in an accurate and timely manager through liaison with departmental managers, payroll and finance function.
Assist with organising events and build on the relationship with the company's chosen charity.
Maintaining the company's Agency Workers Regulations process with regular contact with the required recruitment agencies and generating monthly reports.
Inputting and maintaining the company's HR systems - updating data on COINS, maintaining and closing unauthorised absences on the HR Portal, monitoring the on line mileage system and generating reports as and when required.
Update the weekly vacancy report.
Maintenance and development of effective administrative systems to ensure time efficiency.
Maintenance and development of HR forms and templates.
Ensure a continuous supply of offer packs and checklists for new employees.
Archive and update the HR electronic drive.
Right to work spreadsheet to be maintained regularly.
Create and update staff personnel files.
Distribute internal files to departmental Managers.
Reception cover - as and when required.
Any other tasks deemed appropriate.
- Previous administration experience
- Excellent communication skills
- Excellent organisational skills
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