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Team Administrator - Sales and Lettings

Posted 5 January by Sprint Networking Ended

Team Administrator - Sales and Lettings
Salary: £23,000

Hours: Monday to Friday: 9.00am to 6.00pm
Every other Saturday: 10:00am to 2.00pm

A leading Estate Agency in North West London is looking for an organised, well presented Administrator to support their Sales and Lettings teams.

The Administrator is an important role and the backbone of the team plus providing meet and greet to clients walking in.

Property / Administration background is preferable but training can be provided for the right person.

Job Description

• Assisting the Lettings team and Sales team
• Using Veco to upload property details and client information
• Typing valuation and instruction letters
• Preparing, updating and printing property lists
• Preparing property details
• Typing valuation and instruction letters
• Arranging for photographs to be taken of properties, liaising between client and photographer, or booking out of keys
• Ordering property boards to be erected or taken down
• Changing window display
• Management of gas safety system, arranging gas safety’s due – Monthly
• Chasing gas safety certificates and sending copies to Landlords & Tenants
• Overseeing the monthly renewals for the office including sending of initial letters to landlords, preparing renewal paperwork and chasing in signed renewal documents
• Reception - making sure that the reception area is stocked up with property magazines and property lists at all times
• Weekly stationery ordering via the online stationery system
• Maintaining key system, including daily checks and signing keys in and out to contractors and other agents
• Updating and maintaining the company website with updated property details as and when necessary
• Advertising – preparing and proof-reading all adverts for all weekly and monthly publications
• Production of lettings documents
• Opening, date stamping and distributing post and franking outgoing mail
• General administration duties and canvassing
• Administrative support for Lettings Manager/ Sales Manager and teams

Skills Required:

• Excellent typing skills, grammar and proof reading skills are required
• The individual we are looking for needs to be very organised, motivated and able to work under pressure
• Be able to meet deadlines and use their own initiative
• Excellent meet and greet skills and telephone manner
• Good IT skills including intermediate knowledge of Outlook, Word and Excel
• Good customer relations and communication skills are required
• Team player

Reference: 34151046

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