Studio Administrator

Posted 9 April by Wild Berry Associates Easy Apply

Our client, an architects firm based in Clerkenwell is recruiting for a Studio Assistant to join their team on a full time permanent basis.

The purpose of this role will be to assist with clerical and reception duties at the London studio during the working hours of 08:30 to 17:30.

The duties for this role will include:

  • Collect filing from all secretaries and sort according to the company procedures
  • File the paper documents into the relevant files
  • Make up files and labels as appropriate
  • Maintain the filing system in good working order
  • Manage archiving within the studio through communication with secretaries
  • Ad-hoc administration support during less busy times, as directed by line manager
  • Manage the main Client database, frequently updating Client details, amending errors, duplications etc. Assist Marketing team on Client updates ahead of large events
  • Organise and run new staff inductions in basic studio processes
  • Cover Reception duties at lunchtime and morning/afternoon breaks
  • Operating the switchboard (including Tannoy system)
  • Meeting and greeting clients/visitors
  • Operating the entry system
  • Sorting/franking post and sorting deliveries
  • Booking meeting rooms (Outlook)
  • Organising couriers/passenger cars
  • Keeping catering staff up-to-date with meeting bookings.

To be considered for this role you will need:

  • To have excellent customer service and communication skills
  • An enthusiastic, willing approach
  • To be good at prioritising
  • Excellent IT skills
  • Some experience within administration

This is a fantastic opportunity for a candidate looking to start their career in a creative environment. Apply now to avoid disappointment!

Wild Berry Associates is an equal opportunities employer and acts as an employment business.

Reference: 34862194

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