Senior Purchasing Coordinator (Maternity Cover)

De Montfort University (DMU) is an ambitious, globally-minded institution with a relentless focus on delivering quality teaching and learning, and a campus-wide focus on providing a sector-leading student experience.

Our vision is to become a leading provider of professional and creative education, business services, and of research that pushes boundaries and improves lives. To do this, we need to bring the most talented, professional and ambitious people into our community - people like you!

Directorate

This is a really exciting time to join our team as a Senior Purchasing Coordinator (Maternity Cover), working within our Finance Directorate! We have just implemented a new structure within the team, allowing for additional positions such as this one.

The Finance Directorate is a central support department within the university. We have staff based within faculties & directorates across campus. The role will be part of the purchase to pay (P2P) function.

Role

This post is to cover maternity leave for 12 months, or until the return of the postholder, whichever is soonest.

As part of the Purchase to Pay (P2P) team, you will be responsible for leading the coordination and administration of the Purchase to Pay process and other purchasing activity across the university in accordance with the Financial Regulations and relevant procurement and purchasing policies, processes and procedures.

To disseminate relevant information on approved P2P processes and supply arrangements to requisitioners and local buyers across the university. Efficiency in the delivery of the 3-way matching process is key to ensuring all suppliers can be paid in full within agreed payment terms.

The role reports to the Purchase to Pay Manager and is responsible for the line management of a team of Purchasing Coordinators.

Ideal Candidate

In this high volume transaction environment, the ability to manage a team is essential to this role, being able to ensure team members are equipped with necessary knowledge, skills and training to undertake their required work is key to the P2P team being a success.

Experience of SAP or other Enterprise Resource Planning (ERP) system would be advantageous, as well as experience of using Purchasing Cards, including reconciliations and spend analysis.

Demonstrating detailed knowledge of supplier account management, query handling ensuring policies and processes are adhered to would be desirable for this role. Ability to work systematically as part of a team to ensure that all daily tasks are allocated and completed as well as coordinating the delivery of purchasing requirements for any given area and/or type(s) of transactions.

It is expected that you will be confident in providing appropriate challenge to ensure compliance with processes at all times and that information is accurate and produced in a timely manner.

You will possess excellent communication skills including face to face interaction, telephone call handling and email etiquette to work with a number of varying stakeholders in a high-volume P2P team.

If you have any further queries, or would like to speak with the hiring manager directly, please don’t hesitate to get in touch for us to organise this for you!

What's next?

If this role interests you please visit the DMU careers site to submit an application. To help support your application, please detail how you meet the criteria specified within the job description and person specification.

** Please note a CV submitted via a job board will not be considered as an application**

Closing date: 29 November 2020