Senior Contracts Co-ordinator

Our client who operates in the new house build sector is currently recruiting for a Senior Contracts Coordinator, based in their Reading (Thames Valley) office, on a 42.5 hour working week as the overall lead on all administrative aspects associated with this region.

Role Requirements

Operational

• Quantifying material requirements from provided Works Orders (incl. site plans and material schedules), ordering said materials and liaising with supplier to ensure timely deliveries
• Reconciling purchase orders with the monthly Works Programme and associated revenue lines thereby assisting in accurate P&L management by job
• Communicating early the potential of any significant variances
• Training, coaching and supporting the Junior Contracts Coordinator to fulfil their duties successfully
• Working along the Senior Operations Manager to ensure the smooth running of the operations

Financial

• Leading on the processing of invoices ensuring the correct supporting information is included with relevant signatures and dates - ensuring that each invoice provides a full audit trail before processing.
• Ensuring the Works Programme is updated accordingly, thereby distinguishing between active jobs, jobs completed, and jobs invoiced - thereby supporting the overall works and budget forecasting process
• Support the Accounts department ensuring the accurate transfer of all invoicing paperwork, adopting the company’s database system (Navision) and applying it to fullest affect
• Support HR department ensuring the accurate and timely transfer of all payroll and HR related information.

Customer Service

• As part of the Thames Valley team you will be responsible for ensuring best 'in sector’ customer service is delivered to all customers - ensuring an excellent telephone manner at all times.
• Be a key and active member of team, performing tasks as required to create an efficient and enjoyable work place, and encouraging innovation and Best Practice where possible.

• Liaison with other departments, operational staff, sub-contractors & suppliers.

Skills and Experience

• Excellent leadership, interpersonal and communication skills
• Excellent organizational and planning skills, able to balance proactive with reactive administrative support.
• Effective team player with demonstrable data input, analytical and presentational skills
• Good understanding of practical, technical, financial and qualitative requirements of a project.
• Excellent attention to detail and problem-solving skills.
• Proficiency in MS Office; Outlook, Word, Excel (PowerPoint desirable) and accountancy database platforms.

• Excellent time management skills and ability to multi-task and prioritize work.
• Well presented, punctual and good mannered, with an excellent telephone and email manner.

Must be a driver.