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Senior Client Accountant

Posted 6 February by Reed Finance Featured Ended
To be responsible for all aspects of client and property accounting for a designated client, and support the Head of Client Accounting in the general management of the department.

Accountable Tasks/Duties

• Direct responsibility for timely and accurate client accounting, including bank reconciliations, rent ,service & insurance charges to tenants, VAT invoices, rent deposits, cash receipts, transfer of rental income to clients, reconciliation of Service Charges, VAT reporting, client reporting and any other adhoc reports as appropriate
• Be the main point of contact for the Client, including attendance at meetings with clients, and working with clients to understand their needs, interpret their demands and respond as appropriate
• To ensure that monthly bank reconciliations are prepared (in accordance with RICS) for all discrete client money bank accounts managed by the team
• Ensure all Service Charges in your portfolio are closed within 3 months of year end or within contractually agreed deadlines
• Ensure preparation and review of all annual service charge cash reconciliations, and clearance of reconciling items
• Actively manage team members’ workloads
• Provide informal (on the job) training for immediate team members
• Familiarise yourself with properties, client reporting requirements and general administration processes for the teams portfolio
• Adherence to the Department procedures
• Ensure the smooth running of the team portfolio and regular reviewing of funding
• Liaise with relevant surveyors, acting on and providing information as required
• Liaise with Auditors and Solicitors as appropriate
• Attendance at meetings with clients, and working with clients to understand their needs, interpret their demands and respond as appropriate
• Calculation and compilation of completion statements, rent review calculations and interest
• Work within the team to ensure there are no backlogs of work

Supervision / Management
• Ability to manage and train team members
• Ability to implement department directives/initiatives within team
• Ability to apply consistencies and standards to client accounting work and service levels within team

Bank Reconciliations
• Ability to prepare reconciliations using manual cash books or Tramps
• Ability to apply RICS regulations to everyday situations

Rent Accounting to Client
• Ability to identify funds available for transfer to client and reconcile rental balance held
• Ability to produce accurate client statements on a timely basis
• Application of Excel to client reporting
• Ability to adapt client reporting to meet client-specific requirements
• Understanding and application of double-entry accounting

Service Charges
• Ability to reconcile service charges and prepare service charge cash reconciliations
• Ability to identify the cause of service charge funding issues and provide solutions

VAT
• Understanding of general VAT accounting laws and requirements
• Understanding and application of VAT in commercial property

Client Service
• Understanding the significance of client service and ability to attend client meetings unaccompanied where appropriate
• Main accounting point of contact with the clients accountant
• Meeting client deadlines for accounting deliverables

Property Sales & Management Handover
• Understanding of accounting requirements on inward and outward handover
• Ability to effectively transition clients and properties into & out of AP&P management
• Ability to calculate service charge cash surplus/deficit on sale

Personal Qualities:

• Experience - minimum 5-8 years commercial property accounting in a Client facing role, and 3 years staff management
• Qualified preferred – AAT, ACCA, CIMA
• I.T. – Property Accounting systems experience and understanding
• Excel – Intermediate to advanced skills
• Communication – Strong written and verbal communications and inter personal skills
• Compliance – Sound understanding and knowledge of RICS regulations, CIS, VAT & NRL requirements
• Time Management - highly organised, have the ability to prioritise tasks and work under pressure

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34413362

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