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Senior Administrator Oxford

Senior Administrator Oxford

Posted 6 April by Focus Resourcing Easy Apply Ended

My prestige client in Oxford city centre are looking for a Senior Administrator to join thier busy team. If you have a minimum of 2 years' Administration and front of house reception experience, then please read on!

Senior Administrator - Oxford

Reporting to the Office Manager the Senior Administrator is responsible for providing a high quality administrative support to the technical teams as well as front of house service.

Key Responsibilities:

  • Providing administrative support to the team including typing letters, e-mails and other relevant documentation.
  • Acting as the first point of contact for internal clients and proactively responding to all enquiries in a professional manner and ensure they are completed effectively.
  • Assisting technical teams with project work, which includes liaising with external contacts, assisting with report writing and setting up projects using internal management systems.
  • Diary management including arranging and managing appointments, lunches, travel and accommodation and producing itineraries and other documents as required.
  • Processing and preparing daily correspondence, reports, presentations and other related documentation in conjunction with the appropriate internal contact.
  • Filing, archiving and accurate record keeping as well as supporting internal systems to ensure on-going compliance.
  • Attending meetings, as requested, ensuring that clear concise notes are taken and distributed accordingly in a timely fashion and expediting actions as appropriate.
  • Meeting and greeting visitors to the office in a professional and friendly manner, answering telephones, scheduling and managing meetings, logging and distributing incoming and outgoing post, filing and other general duties.
  • Effectively manage any ad-hoc administrative duties as required

Key Requirements:

  • Have a minimum of 2 years' administration experience
  • Front of house or reception experience
  • Excellent communication and organisational skills
  • Excellent working knowledge of Microsoft Office (in particular Word, Excel, PowerPoint and Outlook)
  • Must be highly organised and have excellent attention to detail
  • Excellent communication skills both face to face and over the telephone
  • Able to prioritise workload and conflicting priorities
  • Flexible to meet business needs
  • High degree of self- management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.
  • Proactive, efficient and accurate and have the ability to work unsupervised
  • Have the ability to communicate and liaise with colleagues at all levels

Required skills

  • Admin
  • Reception

Reference: 34844154

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