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Senior Accounts Payable Assistant

Posted 7 March by Colliers International Featured Ended

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research.

We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types. The UK business is headquartered in London, with 800 specialists throughout 13 offices across the UK and Ireland.

Position Summary

  • Assisting the AP manager to ensure all creditor invoices are distributed, coded and approved in line with policy by the team
  • Ensure that each area of the accounts payable department follows specific workflows
  • Comply with all existing KPI’s and SLA’s
  • Assist with Managing and developing the team
  • Develop and maintain strong relationships within finance and the wider business

Main Responsibilities

  • Produce weekly and manual payment runs as requested by the AP Manager
  • Dealing with staff expense claims and corporate credit cards
  • Dealing with supplier queries
  • Completing statement reconciliations
  • Accurate data entry, including supplier invoice entry, supplier credit notes and daily banking
  • Ensuring invoices are approved and coded in accordance with polices and SOX compliance
  • Adhoc duties

Person Specification / Requirements

  • Confident and assertive interpersonal skills from senior management to external suppliers
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all financial and team deadlines are met
  • Understands AP Processes and looks to find solutions on improving the team and the way they work
  • Enthusiasm towards financial processes and tasks
  • Accurate and exceptional attention to detail
  • Pro-active, uses initiative and enjoys working autonomously and as part of a wider team
  • Sociable and outgoing
  • Flexible approach to work
  • Used/Implemented an OCR invoice system
  • Used/Implemented an automated approval system
  • Integral part of change management within the Finance function
  • Team player who deals effectively with colleagues and clients
  • Willing to learn/actively pursue further training
  • Good IT skills especially on Excel. Experience of Open Accounts and Microsoft Dynamics accounting systems would be advantageous, but not essential
  • Good communication skills, both verbally and in writing
  • At least 5 years’ experience within an AP role, preferably in a large corporate environment
  • At least 2 years’ experience in a Senior/Supervisory AP role, preferably in a large corporate environment

Required skills

  • property
  • finance

Reference: 34627346

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