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Security Vetting Administrator (6 Month FTC)

Security Vetting Administrator (6 Month FTC)

Posted 4 April by Grant Thornton Featured Ended
Job Description Summary:

At Grant Thornton we want empowered people who provide bold leadership and distinctive service worldwide. Getting great people delivering to their full potential and providing a high performance culture which attracts, develops and retains the best is the only way our firm will succeed.

The Security Vetting Administrator will ensure operational excellence in all the security check processes that underpin the integrity of our firm and satisfy the requirements of regulators, delivering a consistent and professional experience to the firm.

The main purpose of this role is to ensure relevant checks are completed in a timely matter for new starters including contingent workers and current employees. This position plays an essential role in the on-boarding process, to ensure all pre-screening checks are completed prior to a new starter joining the firm. Although the role will be predominately completing pre-employment screening, the role will also require completing security checks for existing employees.

Job Description:

Markets

  • acts as an "ambassador" of the firm, working in line with the firm's CLEARR values
  • understands the firm's strategy and helps raise brand awareness and profile of our firm as a world class global organisation
  • seeks to strengthen commercial and business acumen and demonstrate understanding of client’s perspectives, priorities and aspirations of their functions
  • ensures and supports the delivery of the Grant Thornton experience for individuals at all stages of the security check process
  • networks and researches appropriately to keep up to date on current employment screening best practice and associated employment legislation
  • takes responsibility for keeping up to date with Grant Thornton policy and process, developments and changes
  • understands how the firm makes money and how it is structured

Clients

  • supports the development and client handling skills of our people by sharing knowledge across the team and with key stakeholders
  • collaborates with key stakeholders to ensure that security checks are performed in the appropriate time frame
  • ensures that client needs are met on time and delivered to an excellent standard within the regulatory framework
  • provides a helpful, highly responsive, efficient and customer friendly support service to all candidates, assignees and employees
  • ensures appropriate professional communication is used when interacting with our key stakeholders, candidates, internal clients, colleagues within P&CE and our service provider
  • supports other teams within HRSS to deliver a value adding administrative service to clients, as required

People

  • develops and maintains strong relationships within the business and the P&CE team
  • seeks regular feedback and identifies and acts upon learning and development needs in order to develop technical and personal skills
  • supports team and department meetings, adding items to the agenda and taking responsibility for actions
  • works with colleagues across the department to promote a joined up administration approach that adds value to the firm
  • trains and supports colleagues on the security check processes to increase their knowledge and promote a consistent way of working across the team
  • collaborates with HR team leaders, gaining advice with complex queries

Operations

  • completes all security check activities within the agreed service level agreements and to an excellent standard
  • develops and maintains high quality processes which provides key stakeholders with a positive experience throughout the process
  • manages the service with our screening provider to ensure they meet our expectations on quality and delivering to agreed SLA
  • attends review meetings as required with our screening provider to review service delivery
  • reviews first stage of invoice process
  • communicates effectively with both the business and P&CE to ensure that the relevant security checks are completed in the required timeframe
  • carries out regular reviews of the screening portal to ensure screening process is progressing in line with required timescale
  • highlights delays or escalates issues where necessary to relevant stakeholders
  • liaise with resourcing and other departments to obtain necessary information to resolve queries
  • takes responsibility to update and monitor any queries through to completion, ensuring processes are completed to a high standard
  • maintains full, accurate and up to date records on the systems
  • assists in the provision of value adding management information through the integrity of the data recorded in the HR system
  • makes appropriate decisions and uses judgement on work prioritisation ensuring expectations on service delivery and risk can be met
  • identifies process issues and opportunities for continuous improvement
  • adheres to the firm's risk management policies and is aware of changes in the firm's approach to risk management
  • ensures compliance with the Data Protection Act and maintains confidentiality of employee information and the firm's data
  • ensures written communication is in corporate style
  • works on ad hoc projects and tasks when requested to meet the demands of the business
  • ensures all relevant changes are submitted in line with the Payroll deadlines to ensure clients are paid accurately and on time

Reference: 34824445

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