Security and Facilities Support Administrator

Posted 21 February by 2i Recruit Ltd

Security and Facilities Support Administrator - Guildford

£17,000 - £20,000

Our client is seeking an Administrator to provide support to the Security Controller covering a range of tasks. This role would provide entry-level candidates with the opportunity to develop and expand their skill set.

Primary responsibilities:

  • Provide administrative support to the Security Controller:
    • Monitor security admin mailbox for clearance confirmation requests, request for associate baseline check requests; Check security vetting forms are complete and contact appropriate personnel if incomplete; Initiate security clearance applications for new starters and provide regular updates as required; liaise with colleagues with regards to progress of clearance applications; proactively communicate progress on security vetting clearances to new starters and associates; advise candidates, associates and colleagues when clearance has been granted and provide the appropriate guidance in respect of the clearance level granted
    • Maintain the vetting register ensuring that all entries are accurate
    • Assist with muster and annual external audits
    • Monitor and record internal security training undertaken by staff and ensure this is repeated as required
    • Assist with all security related administration as required by Security Controller
    • Support the Security Controller with preparing for annual ISO27001 assessments
    • Assist with the scheduling and recording of ISO27001 related internal audits
    • Assist with the onboarding process of new starters and associates/subcontractors
  • Deputy Security Controller: To support the Security Controller in responsibilities pertaining to Company Security policies and procedures.
  • Crypto Alternate: To undertake the responsibilities of the Crypto Alternate in accordance with the terms of reference as outlined in company’s Crypto Policy.
  • Loaned Asset Register: Maintain loaned asset register and update quarterly
  • Office Facilities Management; Take ownership of meeting rooms, kitchen area and general office space ensuring they are clean, tidy, presentable and suitable resources for colleagues, clients and visitors.
  • Stationery orders (inc Business Cards) and printer consumables.
  • Office Provisions, milk, tea, coffee, water etc.
  • Director Requirements: To provide administrative support to Directors as required
  • General Office Support: Answer telephone, answer door, etc. Secondary responsibilities include, but not limited to:
  • H&S Admin Support: To include items such as arranging the annual PAT Testing etc.
  • General Admin Support to Office Manager as required: Assist with arranging of corporate events

Person / Experience Required

  • At least one year’s administration experience
  • Ability to demonstrate excellent organisation and communication skills, both written and verbal
  • Ability and willingness to learn new skills as well the aptitude to identify opportunities to assist other team members
  • Strong research skills, able to find "the needle in the haystack"
  • Demonstrable capability to adapt quickly to new developments
  • Familiarity with the full Microsoft Office suite of applications

Reference: 34529088

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