Secretary/Receptionist

Posted 24 January by Adecco UK Limited
The role of Secretary is to provide a typing and organisational service for nominated staff and Partners. In order to provide these services the job holder must liaise with internal contacts, external clients and service providers.

Responsibilities -

Typing Duties include:

*Transcribing dictation using the in-house system
*Copy typing or amending documents e.g. new business tenders, valuation and proposal reports
*Create invoices
*Create credit notes
*Create purchase orders
*Data entry
*Setting up and amending Power Point presentations
*Mailshots

Organisation duties include:

*Calendar management
*Travel arrangements including hotel bookings
*Book external professional or clients meetings
*Booking meetings and arranging refreshments
*Booking and arranging in-house seminars
*Liaison with internal departments e.g. accounts for purchase orders
*Expenses claims
*Incoming and outgoing post
*Filing and photocopying
*Binding reports and collating agenda packs
*Ordering stationery, ancillary items or furniture when required
*Take and transcribe minutes
*Archiving

Reception duties include:

*Meeting and greeting clients, suppliers and staff from other offices
*Answering calls and taking messages
*Courier and taxi bookings
*Organise meetings rooms and parking spaces (if applicable)
*Set up and clear meeting rooms
*Organise food and other refreshments for meetings
*Keep all public areas clean and tidy
*Report maintenance issues to Landlord (if applicable)
*Ensure telephone night service is activated
*Alert office to visitors from other offices
*Any other reasonable task as advised from time-to-time
*Support, Implement and Maintain Information Security procedures and activities in accordance to the employers Information Security Policy

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role

If you believe you have the correct skills and experience required for this role then please email or ring .

Adecco aim to respond to all applicant's, however due to the large volume of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notification that you have not been short-listed on this occasion.

Adecco is an equal opportunities employer

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Required skills

  • Diary Management
  • Invoicing
  • Secretarial
  • Reception
  • Archiving
  • Business Tenders
  • Proposal Reports

Reference: 34304725

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