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Secretary (FTC)

Posted 7 March by EC Resourcing Ended

Our client, a leading technical innovation company based in Cambridge, is looking for a Secretary to join their team. This is a fixed term contract to cover a maternity leave. They are looking for a Secretary with a proven track record of working in a busy and fast-paced environment with great secretarial skills. The role will include diary management, setting up client meetings/workshops, organising complex travel arrangements, attending internal meetings and taking minutes, updating reports and supporting projects as and when needed. The role will also require you to work as a team with your colleagues and other support staff across the company.

Key responsibilities will include:

  • Diary management for senior members of the division
  • Organising and booking complex national and international travel
  • Organising client meetings using an electronic meeting management system and liaising directly with clients to assist with their travel arrangements
  • Budget management for project expenses, ensuring that team members’ time is billed correctly
  • Minute-taking of project and group meetings
  • Typing of correspondence and filing of project materials
  • Preparation of regular financial and operational project reports
  • Liaising with other departments such as Accounts, Purchasing, Goods In/Out, Reception and the Business Office
  • Induction of new starters covering processes and practices within the division
  • Working with the Events team for organisation and logistics for tradeshows and events
  • Diary planning for annual review meetings
  • Taking general calls and enquires for the division including responsibility for relaying client messages and passing them to the relevant person
  • Provide cover to Reception when required

The ideal candidate will have had significant and relevant experience within a secretarial role. They will have a proven track record of being proactive, multitasking and being able to prioritise and co-ordinate their own work. Candidates must have excellent organisational skills, excellent communication skills (both written and verbal) and must have a keen eye for detail. It is essential to have a strong working knowledge of MS Excel, Word (including template best practice and formatting) and PowerPoint, and candidates must be competent in the use of general IT including email, internet and databases. Experience of taking minutes in technical project meetings is essential and candidates will need to demonstrate their ability to work discreetly on confidential projects.

Required skills

  • Diary Management
  • Organisational Skills
  • Secretarial Skills
  • Travel Arrangements
  • Minute Taking

Reference: 34628059

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