SECRETARY 9 MONTH FTC

Posted 10 January by REED
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Are you looking for a varied role in a small friendly office environment?
Are you confident with IT systems and software including excel and a quick learner?
Are you a team player with lots of enthusiasm?


My client in Ipswich are looking for a Secretary to join their team on a 9 month Fixed Term Contract. They are a consultancy business within the property sector so if you do have previous experience of the property industry, this will be an advantage but is not essential. You will be providing administration and PA support to the team and duties will include the following:

Checking team diaries and updating reception daily with staff locations;
Arranging meetings in-house and offsite;
Preparing expenses for the team and ensuring all information is correct before submitting to the Finance department;
Preparing mid-month fee account projections, raising fee accounts, creating debtors reports, updating pipelines and maintaining cash schedules;
Maintaining information on the Salesforce system;
Preparing, formatting and proof-reading documents and binding for presentation;
Preparing presentations using Microsoft PowerPoint;
Creating ad-hoc letters, including copy typing and audio typing;
Attending meetings and recording minutes;
Covering reception and covering other staff during absence;
Ensuring health and safety policies are followed;
Dealing with telephone and email enquiries politely and efficiently;
Greeting and directing visitors, including organising any security access as applicable;
Maintaining stationery stock and placing orders.

Why you?
You will be highly motivated, organised and have a confident and personable communication style, as you will be speaking with customers and internal employees on a regular basis. As this role is varied, you will be able to prioritise your workload, be adaptable when necessary and enjoy working with a fast paced environment. They are looking for a strong team player that is happy to help with lots of energy and enthusiasm.

What’s in it for you?
Salary is dependent on experience but is £18,000-£20,000 per annum and hours are Monday to Friday 9am-5.30pm with an hour lunch break.

This is a friendly and supportive team within a professional environment so is an excellent opportunity for the right candidate.

If you are interested in the role please apply or send your up to date CV to rachel.dunham@reedglobal.com

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 36840192

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