Sales & Marketing Secretary

Posted 9 April by P & S Personnel Easy Apply

P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Sales and Marketing Secretary to join their team based in Eye, Suffolk. The purpose of this role will be to provide administrative support directly to the Sales & Marketing Director and the wider team.

Duties and Key Responsibilities:

  • Providing secretarial and admin support to the Sales, Marketing, QHSE and Engineering departments, including preparation of formal letters, reports and minutes of meetings in line with Company formats.
  • Assisting with the preparation and organisation of Client and Supplier visits including drafting and issuing agendas, booking of accommodation and provision of hospitality as needed.
  • Day-to-day organisation and booking of travel, accommodation and associated arrangements, including preparation and issuing of itineraries.
  • Assisting with organisation of Exhibitions and preparation and despatch of associated marketing materials.
  • Assisting with the production of Product Presentations, hand-out materials, Case Studies and Reference Lists, ensuring they are kept up-to-date.

General Responsibilities:

  • Production of PowerPoint presentations in line with corporate identity.
  • Maintaining departmental attendance and holiday records.
  • Maintaining and controlling the issue of marketing materials and equipment supplies.
  • Liaising with suppliers relating to the website, brochure design and promotional items, amongst others, to progress requested work/tasks.
  • Welcoming and signing in pre-booked visitors in line with the company’s Visitor Policy.
  • Dealing with incoming calls to the main Reception Number.
  • The opening and sorting of the incoming post and preparation of the outgoing post ready for collection.
  • To ensure that duties are carried out in accordance with all Company policies, procedures and processes.
  • To provide holiday cover for other members of the team as required.
  • To carry out any other duties that may reasonably be requested giving due regard to your existing status.

Essential Skills & Personal Attributes:

  • Excellent MS Office skills with the ability to produce work to a high standard using Word, Excel and PowerPoint.
  • Good audio typing skills.
  • Good administrative skills and ability to work under pressure to deliver objectives and meet deadlines.
  • Strong time management and communication skills.
  • Able to give and receive feedback constructively.
  • Responsible, organised and pro-active with a good eye for detail.
  • Excellent interpersonal skills with the ability to adapt style as required.

General Requirements:

  • The ability to maintain an upbeat and positive attitude at all times.
  • Customer focus - internal and external.
  • Excellent planning and organisational skills.
  • Initiative and drive.
  • A strong work ethic with the ability to deliver high standards of work on time.

If this is a position you are interested in, please apply online ensuring your CV is up to date.

Required skills

  • Marketing
  • Sales
  • Secretarial

Reference: 34855822

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