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Posted 9 March by Reed Featured Ended
Urgent requirement for a Recruitment Administrator to join their leading company in Belfast.

This is a temporary full-time position initially for 5-6 months with an immediate start – has the potential to be extended.

Normal working hours are Monday – Thursday: 09.00 am – 17.30 pm, Fridays: 09.00 am – 14.00 pm

Pay Rate: £10.30 p/h

Job Purpose:

You will be processing applications for vacancies for both permanent and temporary staff, from authorisation through to candidate Induction.

Essential Criteria:

• Minimum of 1 year’s experience in a HR environment
• A minimum of 3 GCSE’s at Grade C or above, or equivalent, including English and Maths or, alternatively, be able to demonstrate at least 2 years relevant experience in a similar post
• Strong communication skills both written and verbal
• Previous customer service experience
• Experience of using MS Word, Excel and Outlook

Main Duties and Responsibilities:

• Process recruitment exercises using recruitment systems, i.e. prepare shortlisting, organise assessment centres/selection tests for relevant positions, organise interviews, prepare and send appropriate correspondence to applicants and managers both, organise pre-employment medicals and health surveillance, request references
• Prepare offer letters and Contract Statements to successful applicants employment 
• Ensure all internal paperwork relating to the recruitment process is signed and filed
• Send out internal vacancy bulletins
• Set-up new user accounts and trouble-shoot arising issues
• Complete initial shortlisting of vacancies, double check those not recommended for next stage, and resolve all queries within remit
• Administer/assist with delivery of tests as required. Liaise with the Recruitment Advisor and/or HR Services Manager on business needs related to testing and assessment techniques
• Approve paperwork returned by interview panels and ensure all appropriate documents have been received. Adequately resolve any arising queries before proceeding to appoint applicants
• Prepare feedback letters to applicants
• Draft and place vacancy advertisements
• Ensure status on each vacancy is kept up-to-date and provide summary for reports as required
• Record new external starts on Welcome Meeting and Induction lists. Ensure Induction pack is sent to new external starts
• Coordinate process for closed recruitment exercises for employees in redeployment situations and prepare any subsequent redeployment offer letters and/or contracts
• Undertake duties in relation to child protection checks and paperwork for licence renewals
• Work closely with line managers to ensure their recruitment needs are met in an appropriate and timely manner. Ensure regular communications take place to update line managers on recruitment progress
• Ensure Induction Pack stocks replenished
• Assist with general administration e.g. temporary contract letters, completion of Disclosure Application forms, feedback letters, DPA requests, reference requests, etc.
• Ensure compliance with legal obligations in relation to manual and computerised records (e.g. DPA, FOI) and maintain confidentiality of information at all times
• Create, organise, and maintain, effective and efficient manual and computerised records and filing systems to ensure an effective mechanism for prompt retrieval of information
• Adhere to the electronic data records management (EDRM) system guidelines
• Respond to and deal effectively with internal and external queries

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34647611

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