Receptionist / Team Assistant

Posted 14 March by KennedyPearce Consulting Easy Apply

My Client,a Private Investment Firm based near Piccadilly are looking for an experienced Receptionist / Team Assistant. Responsibilities of the role include a full range of reception duties, being the first port of call for office
facility related issues and providing general day-to-day office administrative support to the London office and providing administrative support to a team of Associates.
The roles responsibilities:
· Manning the switchboard, putting calls through and/or take messages;
· Meeting and greeting visitors, preparation and organisation of drinks, refreshment and working lunches
· Managing meeting rooms, and tidying up after each meeting in preparation for subsequent meetings
· Ordering stationery and kitchen supplies; ensuring sufficient stock level at all times;
· Managing local and international courier services , booking taxis
· Managing incoming post and distributing it as required
· Photo copying, binding and printing as required
· Arranging visas
· Booking flights
· Arranging hotel and ground transportation
· Coordinating with other administrative assistants to arrange meetings
· Monitoring team members' whereabouts and keep holiday/absence record.
You will need to be / have :
· Educated to at a degree level or equivalent ;
· Minimum 2 years of practical experience at a senior receptionist level with team assistance experience
· Prior exposure to multi-location international private equity firms and experience in working in the financial sector is preferable
· Team player with a can do attitude
· Ability to work effectively under pressure and diffuse stress situations
· Proven organisational skills and ability to meet tight deadlines
· Attention to detail is essential
· Ability to multitask
· Good analytical ability, including the ability to think through tasks and take to logical conclusion
· Outstanding client service attitude
· Flexible when schedules and requirements change
· Ability to maintain strict confidentiality
· Excellent inter personal skills across all levels
· Smart and presentable with excellent work ethic
If this sounds like you please get in contact with Emma on /

Reference: 34686262

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