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Receptionist/Secretary Part-time

Posted 26 February by Solutions 2 Recruitment Featured Ended

Maternity cover 2 days per week

To man the reception to the highest standards in order to provide a professional outlook and a high-quality service to both clients, potential tenants, building occupiers and visitors.

  • To act professionally and courteously at all times and maintain good working relationships with tenants and colleagues.
  • To be the first point of contact with visitors, tenants, contractors and utility companies, facilitating access and ensuring they meet with the relevant persons where necessary.
  • To help enforce Health and Safety Regulations, ensuring that all necessary risk assessments are in place, and monitor Health and Safety testing and standards and to report anything that may cause a hazard immediately to the Building Manager.
  • To enforce rigorous visitor signing in/out procedure.
  • To facilitate meetings with the onsite Building Manager if required.
  • Be responsible for the effective management of people when they report to reception desk.
  • To keep the reception desk clear and tidy always.
  • To ensure that the common areas and reception area in general are kept in a clean and tidy condition.
  • To maintain relevant log books, including the Visitor Signing In book, 'Information for Reception’ folder and other log books, noting all contractor visits, incidents and other matters concerning the building.
  • To log all onsite faults / breakdowns and inform relevant people.
  • To react to the buildings Fire Alarm Systems and act as Fire Warden/Evacuation Coordinator in the event of a building evacuation.
  • To maintain effective communication with Senior Receptionist to ensure that effective reception cover and adequate written records are kept at all times.
  • To comply with all instructions or requirements in relation to Health and Safety at Work.
  • To answer telephone calls both on the tenant and landlord lines and deal with enquiries appropriately and in a courteous manner.
  • To monitor stationery supplies and order replacement stock if necessary.
  • Maintaining Accident Book and First Aid Book
  • Set up and maintain computer records as necessary.
  • To check e-mails and act on them when necessary.
  • To print / scan / fax documents as required.
  • To file documentation as required.
  • To monitor activity within the building and report to the Senior Receptionist / Building Manager or Property Management Surveyor anything out of the ordinary.
  • To report faults to relevant Engineers as required / requested.
  • To view CCTV screens and generally be aware of persons in the building / reception area and on the site as a whole.

.You will be joining an established business with a small friendly professional team

Days Thurs/Friday extra cover required for holidays hours 8.45 to 5.15 - 1 hour lunch - Holidays 20 days plus statutory days pro rata Hourly rate £10 to £10.40 according to age and experience

Reference: 34557967

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