Receptionist/Secretary - Canterbury

Posted 10 April by Carlton Recruitment Easy Apply Featured

Receptionist/Secretary

Based in Canterbury

Salary Negotiable

This is an exciting role that involves working for two partners as well as providing full administrative support to the team to ensure that all reception and administrative tasks are carried out effectively.

Role will include:

  • Operating the front reception desk
  • Answering all incoming phone calls and putting calls through to the correct people
  • Take and pass on telephone messages promptly and accurately
  • Meet and greet clients and other visitors to the office
  • Deal with all incoming correspondence for the partners
  • Keep track of incoming records from clients
  • Distribute incoming post
  • Preparation of outgoing post (franking, special delivery etc.)
  • Book couriers as required
  • Arrange meeting rooms and organise refreshments for meetings
  • Type correspondence letters, reports and other documents as required
  • Order and maintain appropriate levels of office supplies
  • Use our in house System for which training will be provided
  • Maintain accurate and up to date filing for all clients
  • Organise mass mailings
  • Carry out other administration duties or ad hoc projects as required

Skills Required:

  • Excellent administration skills ideally gained in an office environment
  • High level of computer skills including Microsoft Office packages
  • Ability to work quickly and accurately
  • Proactive approach
  • Happy to work in a 'stand-alone’ role and use own initiative when required
  • Ability to work to and manage own deadlines
  • Adaptable and flexible attitude
  • Professional presentation
  • Good team player

Working hours are 9am - 5.30pm Monday to Friday.

Due to the amount of applications received only successful candidates will be contacted.

Required skills

  • Administrative Support
  • Correspondence
  • Filing
  • Microsoft Office

Reference: 34864320

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