Receptionist/Office Coordinator - European Property Co - City

Posted 6 April by Morgan Spencer Easy Apply
Our client, an established Property with sites across Europe, are looking for a Receptionist/Office Coordinator to join the Head Office team. The successful candidate will have gained Reception experience in a corporate environment, have five star customer services skills and excellent administrative skills. This is a fantastic opportunity to join an award winning company with a sociable and dynamic culture.

The Role
 Transfer calls on an announced basis or take messages when necessary.
 Ensure all messages are taken down and communicated accurately and promptly.
 Assist with management of internal and external meeting arrangements and booking arrangements
 Ensure accurate records of meeting schedules are held, clearly identifying the number of attendees for each meeting.
 Provide refreshments for meetings.
 Collect outgoing DX mail, keep a record of, and place company DX stamp on each item.
 Collect first postal delivery from reception or central post room.
 Open post, date stamp envelopes, letters and cheques.
 Ensure adequate stocks of franking and enclosing machine consumables.
 Ensure that franking machine always has sufficient funds.
 Order stationery, paper supplies and toner cartridges for Head Office and ensure stock levels are maintained at all times.
 When requested, order cleaning and catering products for Head Office.
 Process stationery and furniture orders.
 Store Head Office letterheads, monitor stock levels and inform Office manager when further stocks are required.
 Provide administrative and secretarial support, as required.
 Ensure that emergency cascade lists are kept up to date and distributed regularly.
 Compile expenses claim forms for the senior leadership team
 Diary, post and E-mail-management
 Assist with the distribution of e-mails resulting from the website

The Person
 A Level standard qualification or equivalent.
 Clearly spoken, articulate with excellent telephone skills
 Excellent organisational skills with an attention to detail.
 Familiar with Microsoft Office including Word, Outlook, Excel and Powerpoint.
 Excellent communication skills and ability to communicate at all levels.
 Flexibility and adaptability.
 Positive attitude.
 Reliability.
 Good attention to detail.
 Thrives in a reactive and challenging environment with an ability to manage and prioritise conflicting demands.
 Strong ability to solve, multi-task, plan and organise.
 Calm under pressure, diplomatic and confidential.
 Takes pride in personal appearance.
 It is essential that candidates have previous reception experience, are presented to a high standard, have excellent communication skills and have first-class customer service skills.

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114

Reference: 34845709

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