Transfer calls on an announced basis or take messages when necessary.
Ensure all messages are taken down and communicated accurately and promptly.
Assist with management of internal and external meeting arrangements and booking arrangements
Ensure accurate records of meeting schedules are held, clearly identifying the number of attendees for each meeting.
Provide refreshments for meetings.
Collect outgoing DX mail, keep a record of, and place company DX stamp on each item.
Collect first postal delivery from reception or central post room.
Open post, date stamp envelopes, letters and cheques.
Ensure adequate stocks of franking and enclosing machine consumables.
Ensure that franking machine always has sufficient funds.
Order stationery, paper supplies and toner cartridges for Head Office and ensure stock levels are maintained at all times.
When requested, order cleaning and catering products for Head Office.
Process stationery and furniture orders.
Store Head Office letterheads, monitor stock levels and inform Office manager when further stocks are required.
Provide administrative and secretarial support, as required.
Ensure that emergency cascade lists are kept up to date and distributed regularly.
Compile expenses claim forms for the senior leadership team
Diary, post and E-mail-management
Assist with the distribution of e-mails resulting from the website
A Level standard qualification or equivalent.
Clearly spoken, articulate with excellent telephone skills
Excellent organisational skills with an attention to detail.
Familiar with Microsoft Office including Word, Outlook, Excel and Powerpoint.
Excellent communication skills and ability to communicate at all levels.
Flexibility and adaptability.
Good attention to detail.
Thrives in a reactive and challenging environment with an ability to manage and prioritise conflicting demands.
Strong ability to solve, multi-task, plan and organise.
Calm under pressure, diplomatic and confidential.
Takes pride in personal appearance.
It is essential that candidates have previous reception experience, are presented to a high standard, have excellent communication skills and have first-class customer service skills.
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Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114
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