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Posted 17 April by Barna Shields Recruitment Easy Apply Ended
Location: Southampton

Contract type: 3 Month FTC

Salary: £16,000 - £19,000pa

We are looking for an experienced Administrator to fulfil a 3 month FTC, starting ASAP within a well-established charity based within Southampton. You will be a confident and organised self-starter, able to work on your own initiative within a small team, with the ability to work well in a busy environment and prioritise your work load effectively, if this sounds like you then please contact us for further details NOW.

Duties for the Receptionist/ Administrator include:

  • To run an effective reception service to the Head Office, both in relation to the telephone and visitors; Deal with incoming and outgoing post in a timely manner.
  • Accept donations and coordinate the logging, storage and distribution to relevant services and service users.
  • To answer the dedicated Handyperson Service phone and forward details of all calls to the Maintenance Technician; ensuring information is entered within the relevant database and monitored when appropriate.
  • Collect and monitor HR related information such as, equal opportunities, training, sickness and recruitment; regularly monitor the Sickness inbox, ensuring all absences are appropriately recorded on the HR database.
  • Produce regular and ad hoc data reports from the HR database, Update manual and computerised HR records.
  • To research and provide comparisons on training providers.
  • To assist in problem-solving issues with staff mobile handsets, ensuring they are functioning appropriately for required use.
  • To coordinate the recording and monitoring of staff vehicle documents, ensuring accurate records are maintained.
  • Provide administrative support to projects and services where appropriate.
  • To perform a regular office facilities and stationery checks, ordering items as necessary and appropriately actioning requirements.
  • To log, follow-up and monitor complaints received by the organisation, ensuring all complaints are dealt with within the relevant timeframes.
  • To transfer the On Call Manager’s number at the relevant times and type up the notes of the meeting.
  • To assist in researching pricing of stationery and other items in order to obtain the best value for money.
  • To input monitoring information, using various Databases and spreadsheets.
  • To assist in the maintenance of office equipment and liaise with engineers where appropriate.
  • To perform regular fire safety checks, including checking fire systems and equipment and performing drills and evacuations.

The successful Receptionist/ Administrator will have:

  • Experience of working in a business support role
  • Understanding of issues around confidentiality
  • Typing & Word-processing skills to an accurate level
  • Ability to collect and report on statistical and numerical information
  • Good telephone manner and communication skills
  • Proof reading skills / attention to detail
  • Experience of and ability to deal with customers positively and professionally; face to face and on the telephone

If you are interested in the this position, then either call us or e-mail your CV to the details provided.

Reference: 34921534

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