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Receptionist Administrator

Posted 6 February by Reed Featured Ended
This receptionist role will be to act as the first point of contact for all visitors and handle all incoming calls via reception aswell as undertaking any administrative duties as and when required.

Working Hours: Monday- Friday 1pm-6pm 

Main Duties:
- Provide a warm professional welcome to internal and external visitors to GFM ensuring an excellent first point of contact for everyone
- To project an excellent telephone manner and manage a busy switchboard with smooth efficient transferring of incoming calls to the relevant parties
- To accurately record message details where required and ensure that this information is passed to the appropriate staff member in a timely manner
- Ensure that daily incoming and outgoing mail is delivered to the appropriate destinations in a timely manner
- To manage the administration in relation to Royal Mail deliveries and collections
- Ensure that visitors sign in and out in accordance with GFM procedures
- Manage the employee signing in and out register ensuring that the correct process is followed in accordance with our health and safety procedures
- Maintain and distribute the employee extension list
- Management of the Boardroom & Meeting Room booking system, ensuring that double bookings do not occur.
- Ensuring that the Boardroom and Meeting Room is kept clean and tidy and is stocked with refreshments
- Facilitate Boardroom & Meeting Room meetings with the provision of refreshments, ordering of buffet lunches etc.
- Maintain reception procedures documents ensuring that they are fully updated and accurate
- Sort the daily Newspaper delivery and ensure they are correctly placed for company use
- Facilitate and manage all utilities providers, including call-out requests, ensuring all actions taken are documented in accordance with procedures
- To complete data entry tasks as requested
- Completing various reports for Marketing Services on a daily basis
- To process, in a timely manner, GFM timesheets in accordance with Finance Departments instructions

Flexibility: to perform other duties, as and when required to ensure the smooth running of the organisation and to meet the needs of the business.

Interpersonal Skills & Abilities
- Ability to build effective relationships with clients, line managers and employees in all levels of the business
- Ability to demonstrate a professional, confident and ‘can do’ attitude
- Excellent organisation and time management skills
- Excellent communication skills (verbal and written)
- Ability to work confidentially at all time

This is a temporary to permanent opportunity so you must be able to start immediately with the view to become a permanent member of staff. If you require more information on this role please contact Sasha on 01206 840100 or email sasha.comiskey@reedglobal.com

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34412407

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