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Reception Administrator

Posted 24 January by Unum Limited Ended
We are Unum (pronounced you-num) and we’re one of the UK’s leading financial protection insurers; that means we sell Income Protection, Critical Illness cover and Life Insurance. You may not have heard of us before, so you probably don’t know that we’ve been around for over forty years and insure more people under our Income Protection products than Aviva, Legal and General, or Canada Life – companies you’re more likely to have heard of. We are working towards becoming the Employee Benefits provider of choice for working Britain.

General Summary:

To provide switchboard and reception administration as part of the Facilities team based in Dorking. To ensure external visitors and contractors are professionally managed and to ensure the effective administration of Facilities procedures and corporate policy.

6 month Fixed Term Contract

Key Accountabilities:
  • The provision of switchboard and reception duties to ensure employees, visitors and contractors are received in a friendly, efficient and professional manner.
  • Be responsible for signing in and security pass processes to ensure visitors and staff are easily identified, reducing security risks to the business.
  • Control car park movements and manage booking of spaces at other offices when required.
  • Provide assistance to staff and visitors for room bookings and any arrangements involved to ensure rooms are professionally managed and organised for events and bookings.
  • Manage reception area to ensure documentation and equipment is functional and stored tidily to create a professional image.
  • Provide cover for other members of the reception team for periods of absence.
  • Be responsible for bookings of on-site residential accommodation and raise issues relating to these premises with the Premises Team.
  • Ensure the continued protection of Unum’s information, by following all applicable Information Security policies and procedures and by reporting suspected weaknesses in information security controls to the Information Security Officer.
  • Understand how Conduct Risk, Treating Customers Fairly (TCF) Risk Management and Solvency II systems of Governance relate to both the role and the divisional activities and highlight any opportunities for improvement.
  • Comply with Unum’s Code of Conduct and other Company Policies and Procedures as appropriate to the role.Behavioural Competencies:
  • Delivers Results
    Sets high goals for personal accomplishment and contribution to team/area goals; monitors progress and works diligently to meet/exceed goals.
  • Develops Self
    Displays strong capacity and thirst for learning and developing broad business and leadership skills; openness to diverse ideas & experiences and has keen self-awareness re: strengths and areas of development.
  • Makes Effective Decisions
    Evaluates options by thinking both critically and holistically when considering relevant information and potential implications to both the team and company; chooses an effective option.
  • Strong Business Acumen
    Displays strong understanding of own department and good general understanding of overall business objectives, evolving customer needs and technological solutions; applies continuous improvement practices to enhance business processes and results.
  • Strong Teamwork
    Actively works collaboratively to help move the team toward the completion of team and business goals.
  • Values Driven
    Interacts with others, internally and externally, in a way that gives them confidence in one's intentions and those of the organization; operates with highest integrity/ethics.Knowledge and Skills:Required:
  • Demonstrable experience in a relevant role.
  • Experienced switchboard operator.
  • Able to work alone with little supervision.
  • Able to understand corporate guidelines and policy.
  • Use and management of access control systems.
  • Excellent communication skills.
  • Fully adequate computer skills including the ability to create and develop spreadsheets; manipulate forms; use email; use access control system etc.
  • Smart and professional appearance to suit the business environment.

    This is a great opportunity to work for a UK subsidiary of a global organisation, we look after our employees, offer a great work-life balance, generous benefits, a professional challenge and fantastic career opportunities.

    Company:

    Unum UK
  • Reference: 34313753

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