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Purchasing Administrator

Purchasing Administrator

Posted 10 April by Michael Page Engineering & Manufacturing Easy Apply Ended

This role is based on our warehouse in York performing daily invoice reconciliation against deliveries recorded in ERP/WMS system. Requires basic knowledge and understanding of accounting rules and regulations. Ensuring the control environment associated with all aspects of the stock receivables process is maintained and recommending changes in methods and procedures to improve the process.

Client Details

An optical retailer that sells contact lenses, solutions and eye care products. The company is based in the United Kingdom, with websites in Italy, Belgium, France, Ireland, the Netherlands and Spain.


  • Data entry into ERP and Accounting system as well as reconciliation spreadsheet

  • Maintain and own the product purchase price files
  • Perform daily multi-currency purchase ledger invoice reconciliation duties vs delivered orders using ERP/WMS software
  • Ensuring controls are adhered to and issues highlighted accordingly
  • Investigate invoice discrepancies with warehouse team to address over/under deliveries
  • Promptly respond to vendor and/or internal personnel questions and issues and resolve in an efficient manner.
  • Maintain full record of credit/debit notes and chase for outstanding issues
  • Co-ordinate invoice payment release with Finance and notify Vendor and Planners
  • Perform month-end (working day 3) closing procedures and submit purchases to AP team in London
  • Assist in reconciliation of monthly Vendor statements and Weekly Stock/Purchases cash flow
  • Provide cross departmental general Accounts Payable support to Supply Chain and Finance teams
  • Exposure to other functions and disciplines through defined cross functional project work and participating on an operations/IT improvement team


  • At least 5 GCSE's (grade C or above / equivalent) including Maths & English Language
  • Highly numerate and experienced using data from multiple resources for analytics
  • Experience using ERP systems and/or accounting systems
  • IT literate with intermediate to advance knowledge of MS Excel and other Office Packages
  • Confident and concise communicator (internal and external)
  • Attention to detail, with an organised and methodical approach
  • At least 5 GCSE's (grade C or above / equivalent) including Maths & English Language

Job Offer

A chance to work for a progressive company with in the procurement department, based in York you will be working in the optical industry. This is a a fantastic opportunity for a driven individual to map out their career in a company that is willing to support.

Reference: 34864260

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