JOB TITLE:
Accounts Assistant - Purchase Ledger Clerk
REPORTS TO:
Financial Controller
DEPARTMENT:
Finance
PURPOSE
To process and pay all suppliers invoices and employee expenses, across multiple currencies, within agreed credit terms.
To provide support to the Finance team as required.
KEY RESPONSIBILITIES;
This does not set out every responsibility but provides an overview of the main areas of responsibility.
- Timely log and code all invoices onto purchase register ready for approval.
- Prepare weekly BACS and cheque runs to pay suppliers and ad-hoc foreign payments
- Respond to any supplier queries promptly and professionally.
- Ensure that the purchase ledger is as up to date as possible at the month end.
- Enter and pay employee cash expenses and petty cash claims.
- Accurate posting of monthly company Barclaycard statements to nominal postings by end of each month.
- Setting up new supplier accounts and maintain existing account details
- Prepare Barclaycard accrual for month end.
- Prepare Purchase Ledger accrual for month end.
- Ensure transactions occurring in foreign currencies are regularly matched to ensure that any foreign exchange gains or losses are booked correctly.
- Process any ad-hoc payments which occur outside of the purchase ledger runs (e.g. reimbursements, claims etc)
- Administration and maintenance of the Vendor Management Programme.
- Review systems and processes and make improvements where necessary.
- Support Sales Ledger in the processing of cheques received and other duties as required.
- Liaise with internal and external audit members to enable an efficient and thorough audit.
- Ensure process documentation is kept up-to-date to enable others to perform your primary duties when cover is required.
- Ensure paper documents are archived on a regular basis.
- Other ad-hoc assignments as and when required by senior finance staff.
Personal Qualities
- Previous Purchase Ledger experience essential.
- Good knowledge of accounting software packages.
- Experienced in using Excel spreadsheets.
- Basic knowledge of VAT.
- High attention to detail and good organisational skills.
- Excellent communication skills.
- Displays a positive attitude at all times.
- Is a co-operative and adaptive team member.
- Ability to work to deadlines.
Required skills
- Accounting Software
- BACS
- Microsoft Excel
- Purchase Ledger
- Meet Deadlines
Reference: 34827490
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