Purchase Ledger

JOB TITLE:

Accounts Assistant - Purchase Ledger Clerk

REPORTS TO:

Financial Controller

DEPARTMENT:

Finance

PURPOSE

To process and pay all suppliers invoices and employee expenses, across multiple currencies, within agreed credit terms.

To provide support to the Finance team as required.

KEY RESPONSIBILITIES;

This does not set out every responsibility but provides an overview of the main areas of responsibility.

• Timely log and code all invoices onto purchase register ready for approval.
• Prepare weekly BACS and cheque runs to pay suppliers and ad-hoc foreign payments
• Respond to any supplier queries promptly and professionally.
• Ensure that the purchase ledger is as up to date as possible at the month end.
• Enter and pay employee cash expenses and petty cash claims.
• Accurate posting of monthly company Barclaycard statements to nominal postings by end of each month.
• Setting up new supplier accounts and maintain existing account details
• Prepare Barclaycard accrual for month end.
• Prepare Purchase Ledger accrual for month end.
• Ensure transactions occurring in foreign currencies are regularly matched to ensure that any foreign exchange gains or losses are booked correctly.
• Process any ad-hoc payments which occur outside of the purchase ledger runs (e.g. reimbursements, claims etc)
• Administration and maintenance of the Vendor Management Programme.
• Review systems and processes and make improvements where necessary.
• Support Sales Ledger in the processing of cheques received and other duties as required.
• Liaise with internal and external audit members to enable an efficient and thorough audit.
• Ensure process documentation is kept up-to-date to enable others to perform your primary duties when cover is required.
• Ensure paper documents are archived on a regular basis.
• Other ad-hoc assignments as and when required by senior finance staff.

Personal Qualities

• Previous Purchase Ledger experience essential.
• Good knowledge of accounting software packages.
• Experienced in using Excel spreadsheets.
• Basic knowledge of VAT.
• High attention to detail and good organisational skills.
• Excellent communication skills.
• Displays a positive attitude at all times.
• Is a co-operative and adaptive team member.
• Ability to work to deadlines.