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Purchase Ledger

Posted 4 April by Enact Conveyancing Limited Ended

JOB TITLE:

Accounts Assistant - Purchase Ledger Clerk

REPORTS TO:

Financial Controller

DEPARTMENT:

Finance

PURPOSE

To process and pay all suppliers invoices and employee expenses, across multiple currencies, within agreed credit terms.

To provide support to the Finance team as required.

KEY RESPONSIBILITIES;

This does not set out every responsibility but provides an overview of the main areas of responsibility.

  • Timely log and code all invoices onto purchase register ready for approval.
  • Prepare weekly BACS and cheque runs to pay suppliers and ad-hoc foreign payments
  • Respond to any supplier queries promptly and professionally.
  • Ensure that the purchase ledger is as up to date as possible at the month end.
  • Enter and pay employee cash expenses and petty cash claims.
  • Accurate posting of monthly company Barclaycard statements to nominal postings by end of each month.
  • Setting up new supplier accounts and maintain existing account details
  • Prepare Barclaycard accrual for month end.
  • Prepare Purchase Ledger accrual for month end.
  • Ensure transactions occurring in foreign currencies are regularly matched to ensure that any foreign exchange gains or losses are booked correctly.
  • Process any ad-hoc payments which occur outside of the purchase ledger runs (e.g. reimbursements, claims etc)
  • Administration and maintenance of the Vendor Management Programme.
  • Review systems and processes and make improvements where necessary.
  • Support Sales Ledger in the processing of cheques received and other duties as required.
  • Liaise with internal and external audit members to enable an efficient and thorough audit.
  • Ensure process documentation is kept up-to-date to enable others to perform your primary duties when cover is required.
  • Ensure paper documents are archived on a regular basis.
  • Other ad-hoc assignments as and when required by senior finance staff.

Personal Qualities

  • Previous Purchase Ledger experience essential.
  • Good knowledge of accounting software packages.
  • Experienced in using Excel spreadsheets.
  • Basic knowledge of VAT.
  • High attention to detail and good organisational skills.
  • Excellent communication skills.
  • Displays a positive attitude at all times.
  • Is a co-operative and adaptive team member.
  • Ability to work to deadlines.

Required skills

  • Accounting Software
  • BACS
  • Microsoft Excel
  • Purchase Ledger
  • Meet Deadlines

Reference: 34827490

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