Purchase ledger assistant

Posted 11 October by Amathus Drinks plc

Reporting to: Purchase ledger Administrator

Location: Head office, London NW10 7ST

Hours: 41.25 hours per week. Monday-Friday

Salary: £21,000 per annum

Established in 1978, The Amathus Drinks Group is a fast growing, family owned drinks importer, distributor and specialist retailer with a £60m turnover. Our direct to trade serviced distribution area covers most parts of England and Wales with centres in London, Bristol and Coventry.

In addition to supplying a comprehensive range of global brands, Amathus prides itself on its portfolio of exclusive agencies with provenance and distinction that are best in class, often unique and sourced from all corners of the world. Supported with our own modern delivery fleet and our resourceful business development specialists as part of our two hundred plus, strong team, our mission is to provide first class products and services to our customers.

Job Role:

Working as part of the finance team. You will be responsible for the smooth processing of the purchase ledger function to ensure invoices are properly authorised, promptly and accurately processed.

Key Responsibilities:

  • Check delivery notes match to the correct purchase order
  • Ensure stock has been signed in properly
  • Match supplier invoice to delivery notes & purchase order
  • Periodically check all delivery notes have been matched to an invoice, chase the supplier for an invoice if delivery notes remain unmatched after 1 week of goods being received.
  • Raise queries promptly with the purchasing team where invoice does not match the purchase order
  • Ensure purchasing team have correctly disputed any invoices
  • Correctly mark invoices as disputed re: short delivery
  • Ensure non-stock invoices are correctly authorised
  • Process invoices correctly on accounts software
  • Use correct exchange rates when processing foreign invoices
  • Manage petty cash
  • Reconcile and post the credit card statements, ensure all expenditure by credit card are receipted.
  • Chase supplier for statement
  • Reconcile supplier accounts to the statement, chase copy invoices & credit notes
  • Send out supplier payment remittance as directed.
  • Ensure all posted invoices are filed away correctly and promptly
  • Archive posted invoices annually

Candidate Profile

  • Excellent communication
  • Previous experience in purchase ledger and book-keeping
  • Prioritise workload and work to deadlines.
  • Good organisational skills, attention to detail and strong team player.
  • Proven ability to use initiative and solve problems.
  • IT Literate, experience with Microsoft Dynamics NAVISION an advantage.
  • Must reside within a 10 mile radius.

No Agencies.

Equal consideration will be given to all candidates, irrespective of their gender, race, disability, marital status, religion, age or sexuality.

We will ask you to provide proof to work in the UK together with evidence of your highest stated qualifications on your CV.

Reference: 36335795

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